Description:
About the company
Vanstyn Constructions is a leading Stratco Authorised Dealer specialising in Patio, Carport & Decking solutions throughout Brisbane & surrounds.
We are a family-owned company, who promote healthy living with a non smoking environment. We take pride in every project we build for our customers from the initial enquiry right through to the final clean up. Our reputation has been built on our continued delivery of high-quality outdoor living spaces; Patios, Decks, Carports, Opening Roofs & Sheds.
About the role
As an Administration Officer, you will play a crucial role for ensuring a smooth and efficient operation of the office. You will be responsible for managing administrative tasks, providing support to the Managing Director, Sales Team and Construction Supervisor.
Duties will include :
- Managing the team's email accounts; responding to customer enquiries, Certifier emails etc.
- Managing enquiries and distributing leads to the Sales Team.
- Data Entry/ maintaining spreadsheets for incoming leads, outgoing quotations/revisions, jobs won.
- Handling incoming and outgoing calls; customer enquiries, leads.
- Compiling various contract/project paperwork.
- Assisting in procuring project pricing and making payments.
- Deposit and Progress Payment Invoice creation.
- Compiling and sending handover documentation in accordance with contract conditions.
- Filing and maintaining employee documentation including staying across Contractor Qualifications and ensuring employee licences on file are up to date.
- Ordering and stock management of uniforms, sales materials etc.
- Ordering stationery and office supplies as required.
- Handling couriers/deliveries.
- Filing.
- Other adhoc admin as required.
What can we offer you?
- Competitive Salary – Paid weekly
- Full time work – 5 days per week
- Great team to work with
- Supportive and inclusive work environment
- Family owned and orientated company located on the Northside of Brisbane.
Skills and experience
The successful candidate will have experience in an administrative role with a background in construction
- Previous experience in an administrative role.
- Proficiency with Microsoft Office: Outlook, Word, Excel, One Drive.
- Have a professional phone manner.
- High attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Great written and verbal communication skills
- Ability to multitask and prioritise tasks.
- Provide administrative support to Managing Director, Sales Team and Job Supervisor.
- Willingness to learn and adapt to new tasks and responsibilities.
- General office management duties.
- Keep office & kitchen neat and tidy.
- Has experiencing using Xero Accounting Software is advantageous.
- Own transport required.
Does this sound like you?
If this role sounds like the perfect fit for you, apply via Seek today! Only successful applicants will be contacted.