Description:
Department: Management & Corporate Services
Type: Part-time
Posted: 28 March 2025
Closes: 11 April 2025
THE ROLE
We are seeking a motivated and organised individual, looking to develop their career in administration. As a member of our Children's Services team, you will play a crucial role in managing recruitment and rostering processes. You will gain hands-on experience in job ad management, candidate selection, onboarding and administrative support, while ensuring efficient and compliant operations. This role offers a valuable opportunity to learn and grow with a dynamic environment.
Key Responsibilities
- Maintain the confidentiality of all employee records and sensitive information.
- Communicate within the team regarding the status and progress of assigned tasks, promptly raising any concerns or issues. Seek guidance when needed.
- Answer phone calls at Head Office promptly and professionally. Deliver exceptional customer service, addressing inquiries promptly and within the scope of your knowledge and experience. Direct other enquiries to appropriate departments or individuals
- Provide general administrative support, such as filing, scanning, photocopying, and mail distribution.
- Undertake additional duties (commensurate with knowledge, experience, and classification) as directed
SKILLS & EXPERIENCE
This role will suit individuals who have:
- Strong organisational skills - You will need to manage multiple tasks and prioritise effectively to ensure recruitment and rostering activities are completed in a timely manner.
- Excellent communication skills - You will be the point of contact for both candidates and staff, requiring you to convey information clearly and professionally.
- Attention to detail- Ensuring accuracy in job postings, candidate information, and staff qualifications is critical to maintaining compliance and operational efficiency.
- Problem-solving abilities - You should be able to think on your feet and resolve issues related to staffing and scheduling as they arise.
- Experience in recruitment and/or rostering (desirable) - Previous experience in a similar role is highly desirable, though not essential if you have transferable skills or a willingness to learn!
- Tech-savvy - Proficiency with recruitment platforms and time and attendance software will be advantageous.
ABOUT THE Y
YMCA South Australia is a not-for-profit community organisation that has served the South Australian community for more than 170 years. With 1000 employees (and growing), we deliver programs and services across the state in settings including community recreation centres, swimming pools, health and fitness facilities, community centres, camps, early education and schools and youth services.
Our aim is to develop the whole person, helping all South Australians connect with a better life. Not only their physical fitness and capabilities, but also their sense of identity, purpose, hope and dignity; psychological health; resilience; social connectedness; lifelong learning; and their own contribution back into the community. All the elements that together constitute a full, healthy, productive and satisfying life.
THE BENEFITS
- The opportunity to join a leading provider of recreation, community, and children’s services.
- Free access to YMCA South Australia’s recreation facilities.
- A culture of empowerment and growth with ongoing opportunities for career development.
- A supportive team of passionate and professional individuals.
LIKE TO KNOW MORE?
For a confidential discussion about this opportunity, please contact Tristian Severn at tristian.severn@ymcasa.org.au or on 0460 740 608
HOW TO APPLY
Does this sound like you? Please submit your resume and cover letter
You must address the key selection criteria in your application.
Applications close 11 April 2024.
Please note, only shortlisted applicants will be notified.
COMMITMENT TO SAFEGUARDING CHILDREN
At the Y, we are committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. As such, we ensure that all of our candidates are appropriately screened to make sure that the right people are in the right roles. This includes:
- National Police Check (issued in the last 6 months)
- DHS Working With Children Check
- International Criminal History Record Check (if worked overseas in the last 5 years)
YMCA South Australia is an equal opportunity employer and is committed to safeguarding children and young people and other vulnerable people.