Administration Support Officer

Description:

Our purpose is to keep Victorians energy safe and ensure energy is used confidently. Through education, regulation and enforcement, we work to ensure that energy safety, supply and efficiency are a priority in Victoria and something our customers can be confident in. Our people come from a wide range of professions with diverse skills and experience driving the success of Energy Safe Victoria.

About the opportunity

We have an exciting permanent part-time opportunity for an Administration Support Officer responsible for providing support to the Industry Education and Guidance (IE&G) department and other Customer and People Experience (CPE) staff by providing administrative assistance and a range of other tasks to align with the Division's objective. The role is working at an FTE 0.6 equivalent to approximately 22.5h per week.

Key accountabilities:

• Provide the following support to IE&G and other CPE staff as required:

• assist with procurement management
• order personal protective equipment (PPE)
• coordinate travel arrangements
• assist with records management using Content Manager.

Coordinate and take minutes for IE&G meetings with internal and external stakeholders. Assist the Education team with the administration of the Licensing Assessment regime as required. Provide administrative assistance to the CPD Project Coordinator as requested, including reconciliation of training provider invoices. Provide project administration support for IE&G as requested. Manage IE&G's relevant pages and content on Energy Safe's intranet, MyESV.Provide support to the Energy Safe Administration Team. Actively participate in monthly administration meetings and assist with administrative projects as required. Coordinate meetings and assist with related setup requirements.

To be successful, you'll have:

• Experience in the provision of general administrative support including preparation of correspondence, minute taking and organising travel arrangements.
• Excellent interpersonal skills, with the ability to communicate with a diverse range of both internal and external stakeholders.Proven ability and willingness to provide assistance to others in a team environment and be proactive in seeking work.
• Competency in maintaining office filing using electronic and hard copy records systems and updating databases.
• Well-developed computer skills using a range of computer software packages including Microsoft Word, Excel, PowerPoint, databases, and Outlook.Excellent attention to detail, ability to prioritise, organise and self-manage workload in a deadline driven environment.
• Well-developed written and verbal communication skills and proven ability to be discreet and empathetic in relation to sensitive matters by maintaining confidentiality.
• Ability to operate effectively with minimal supervision.
• Knowledge of Content Manager and PEGA document and work management systems is desirable.

How to apply

Please refer to the available position description to assess your suitability and submit your current resume and cover letter via the Apply button. Applications will not be accepted via email.

Energy Safe will conduct relevant checks about applicants and the information provided with an application including reference checks and a satisfactory National Police Check.

Energy Safe Victoria values the unique backgrounds, experiences, and contributions that each person brings to our organisation and welcomes and celebrates diversity. Our aim is to create a workforce that reflects the diversity of the community that we are here to protect. We invite you to talk to us about any preferences or adjustments you may value or require to either the recruitment process or the role itself. If you identify as a person with disability, please let us know how we can provide additional support.

For a confidential discussion, please contact Human Resources via humanresources@energysafe.vic.gov.au.

Applications close at midnight 14th April 2025.