P2p Business Partner Specialist

Description:

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at . Follow @abbvie on , , , , and .

AbbVie is an equal opportunity employer, and dedicated to fostering an inclusive, flexible, and supportive workplace that values and respects every individual. We are committed to operating with integrity, driving innovation, transforming lives, and embracing diversity and inclusion. It is AbbVie's policy to employ qualified persons of the greatest ability. We ensure a fair and inclusive recruitment process without discrimination against any employee or applicant because of, and not limited to, race, religion, age, physical or mental disability, gender identity or expression, sexual orientation, or marital status. Our hiring process is flexible and accessible, so if you have any specific requests or accessibility requirement, please feel comfortable to let our team know by emailing or speaking with your Recruiter and we'll make any necessary adjustments to accommodate your needs.

Job Description

The P2P Business Partner Specialist supports the end to end Procure to Pay (P2P) processes, providing best in class service to the affiliate, and ensuring all P2P activities such as vendor engagements, vendor payments, assistance in new vendor set up and invoices, are processed in line with AbbVie policies, procedures and within timeframes set out by policy, ensuring that the affiliate is compliant.

KEY DUTIES AND RESPONSIBILITIES

• Provide guidance for the creation of agreements (and review as required).
• Check and validate the details of shopping cart request form received from the requestor.
• Ensure there is sufficient documentation attached to the request form, and confirm Vendor Master details are accurate in SAP.
• Follow up budgetary and financial approvers for their approvals and monitor PO approvals process to provide PO number to the requestor.
• Review the monthly open PO report during mid-month and month end and advise whether POs should remain open, be amended, or be closed off. Flag issues and ensure the correct accruals are being made. Liaise with requestors where necessary.
• Execute the end-to-end vendor engagement process from initiation to contract filing in coordination with the Business Owner in a timely manner and in line with AbbVie policies.
• Develop and maintain a customer-centric focus to deliver outcomes for the business in the most effective, efficient, and compliant manner.
• Actively drive continuous improvement in the vendor engagement process and enhance the level of automation through the smart use of IT platforms and user-friendly interfaces.
• Effectively collaborate with stakeholders within AbbVie locally and globally as well as with AbbVie's partners to nurture relationships and build trust.
• Be a subject matter expert and provide advice to others in all relevant AbbVie policies and processes as it relates to the vendor engagement process.
• Liaise and coordinate the relevant input of different subject matter experts in Purchasing, Finance, Office of Ethics and Compliance, IT Security & Risk Assessment, Legal Data Privacy, Quality Assurance, Pharmacovigilance, Document Retention and Records Management to process the setting up and maintenance of Master Service Agreements.
• Assist in the new Vendor creation / set up process and assist in vendor inquiries from an affiliate perspective only.
• Report any adverse event within 24 hours as per AbbVie's policies and procedures.
• Proactively participate in AbbVie's WHS programs, adhere to policies and promote a safe work environment at all times.
• Adhere to AbbVie's internal codes of conduct and compliance processes.
• Other ad hoc duties such as administrative duties, as requested.

Qualifications

• Minimum tertiary qualification with a degree in finance preferred.
• 1-2 years, experience in Procure to Pay and an understanding of finance fundamentals, preferrably within the Pharmaceutical industry.
• Experience across several of the following systems:

• SAP, Advanced competency in Microsoft suite (including Outlook, Excel, Word, PowerPoint, Teams), Fiori, Ariba, MAP Compliance tool, SharePoint, Contract Management portal.
• Customer centric and commercially minded focus with prior experience working in commercial organisations.
• Excellent problem-solving skills, effective negotiation skills and proven ability to work independently and collaboratively as part of a team as well as in a matrix environment.
• Effective internal and external stakeholder management and communication skills.
• Proven ability to work in a fast-paced environment and meet tight deadlines.
• Ability to proactively identify opportunities for process improvement and execute on bringing ideas to fruition.
• Strong attention to detail and numeracy skills
• Strong time management and prioritisation skills required to coordinate and manage multiple cross-functional work processes and projects.

Flexibility and Availability: In line with Australia's 'Right to Disconnect' legislation, we recognise and respect employees' right to refuse contact outside of their working hours, unless such refusal is deemed unreasonable. As we operate in an international, matrixed environment, there may be occasions where your role requires participation in business meetings outside of standard hours. We value and support flexibility and appreciate your willingness to occasionally accommodate these requests to ensure effective collaboration and communication within our global team.

Additional Information

WAYS WE WORK

• All For One AbbVie; We weigh all decisions against the common good. We inspire, share and create as a team. We solve problems for all rather than serving our immediate team.
• Decide Smart & Sure; We make intelligent decisions to create the best outcomes. We act quickly, embrace experimentation, and learn what doesn't work and get on to what does.
• Agile & Accountable; We streamline and eliminate unnecessary obstacles. We plan but adapt as we go. We delegate and make tough decisions to ensure focus on results, staying keenly aware of the urgency in all we do.
• Clear & Courageous; Open, honest, candid dialogue is core to our work and how we act with each other. We share information freely and continuously to find solutions. We admit mistakes. We grow stronger by putting the courage of our conviction to the test.
• Make Possibilities Real; We question with endless curiosity. We're never satisfied with good enough-patients depend on us to deliver more. We challenge ourselves to find creative, constructive solutions to turn possibilities into reality.

CODE OF CONDUCT & BUSINESS INTEGRITY STATEMENT

• AbbVie is committed to observing high integrity and ethical standards in all its business dealings with our customers, with each other, business partners and suppliers.
• AbbVie as a responsible corporate citizen will adhere to these standards, as well as to local, national and international laws.
• All AbbVie employees are responsible for maintaining the Company's reputation for conduct in accordance with the highest level of business integrity, ethics and compliance with the law.
• Soliciting and/or accepting/attempting/offering bribes or any illegal gratification is therefore cause for immediate dismissal.
• AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community, and embracing diversity and inclusion.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie's policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

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AbbVie