Description:
2 Ongoing positions, x 1 full-time and x 1 .8 FTE (4 days per week)
What You'll Do
We are seeking two highly organised and proactive Administration Coordinators to provide support and administrative leadership within the organisation. The positions play a vital role in co-ordinating and collaborating across the divisions, supporting an executive director, branch managers and other leaders, and supporting effective interaction with both internal and external stakeholders. Acting as the primary administrative liaison, you will facilitate seamless communication between divisions, external institutions, and stakeholders. Your role will involve supporting various administrative tasks such as preparing agendas, taking minutes, managing documents, and coordinating travel. You will also coordinate key divisional projects, ensuring their successful execution by tracking milestones, managing timelines, and ensuring resources are allocated efficiently and comply with required documentation and training. Additionally, you will provide or arrange secretariat support for key committees, ensure effective corporate record management, and oversee onboarding activities for new team members. With a proactive approach to problem-solving and process improvement, you will identify opportunities to enhance administrative efficiencies across the division. You will also collaborate with other Administration Coordinators to ensure consistency in administrative processes and provide seamless administrative support across the organisation.
What You'll Bring
The ideal candidate will have a Diploma or equivalent qualification and experience in public sector administration. You will bring advanced proficiency in Microsoft Office (Word, PowerPoint, Outlook, and Excel) and experience working with financial and records management systems. Strong problem-solving and organisational skills will be essential as you manage multiple priorities, meet tight deadlines, and handle sensitive information with discretion and confidentiality. In this role, you will play a key part in supporting management needs, identifying solutions, and driving continuous improvement initiatives. Your excellent written and verbal communication skills will enable you to filter and manage information effectively, while your interpersonal skills will allow you to collaborate with a diverse range of stakeholders, including government representatives and external dignitaries. The ability to conduct background research and provide concise insights will also be highly valued. As a team player with strong initiative, you will contribute to the efficiency of administrative operations, while also working independently to enhance processes and drive efficiencies.
For full details, please refer to the position description, available under the attachments section on the Victorian Government Careers website.
Working with Us
At RBGV you'll be part of a nationally- recognised organisation that makes a genuine impact on a local and international scale. As an employee you will benefit from flexible working arrangements to assist in creating genuine work/life balance, annual leave loading, access to an Employee Assistance Program and much more.
How to Apply
To apply for this role, please visit the Victorian Government Careers website at http://jobs.careers.vic.gov.au .You must submit a recent resume along with a document responding to each of the Key Selection Criteria as stated in the position description prior to the deadline. Enquiries can be directed by email to recruitment@rbg.vic.gov.au .
Applications will only be accepted via the Victorian Government website.