Description:
About our team
The Net Zero Economy Authority (the Authority) is established by the Net Zero Economy Act 2024 as a statutory agency. Its mission is to empower the regions, workers and communities most affected by Australia’s transition to a net zero emissions economy to anticipate and respond to the risks and opportunities of the transition.
The authority is presently establishing itself as a separate entity, including off-boarding from the Department of the Prime Minister and Cabinet (PM&C). The authority is expected to transition in 2025 to being a separate entity from PM&C, at which time, all employees will transfer under Machinery of Government (MoG) changes to the authority.
The Board and Parliamentary Section is part of the Policy and Coordination Branch. The Section is responsible for supporting the authority’s Board and providing Parliamentary and Cabinet functions to the authority. The team is responsible for:
- end-to-end coordination of meetings of the authority’s Board including planning, logistics and the development of agendas, papers and meeting outcomes to ensure timely and high quality delivery of meetings – minimum 6 per year, and any Stakeholder panel meetings.
- developing protocols and guidance relating to the functions of the Board and Stakeholder Panel. This includes management of Chair engagements and responses.
- Parliamentary Document Management System (PDMS) – maintaining templates, processes including liaising with the Board and Ministerial officers, and general assistance across the authority; logging correspondence, allocating items for completion, ensuring timeframes for responses are met, and reporting.
- Parliamentary and Cabinet functions including, managing Senate Estimates briefing, Questions on Notice and Cabinet submission process through the relevant systems.
What you’ll be doing
We have a number of Assistant Director (specifically Secretariat and Parliamentary/Cabinet Officer) positions at the Executive Level 1 classifications.
Assistant Directors will be expected to work under limited direction with accountability for outcomes that are relevant to their specific role, and may be required to manage a small number of team members. Assistant Directors will be encouraged to take a leadership role within the broader Division and across the authority, helping to support and motivate others, engage with the Executive, represent the authority and the Commonwealth and work independently with key stakeholders.
In addition to the general responsibilities and duties outlined in the Work Level Standards for the Executive Level 1 level, key responsibilities and priorities include (but are not limited to):
- overseeing and leading the organisation of the Board meetings of the authority.
- managing the coordination and the preparation of meetings papers and briefs, including preparing meeting packs, managing budgets and meeting reporting requirements
- collating and following-up of information from meetings and tracking of high volume activity to ensure actions are tracked and deadlines and are met
- establishing and maintaining relationships through effective communication, collaboration, negotiation and issues management to engage members and work areas within the authority
- providing supervision and support for team members building team capacity, project feedback and encouraging career development
- demonstrating the ability to develop objectives for tasks and contribute to strategic planning and longer term initiatives
- leading the authority’s parliamentary function by coordinating Senate Estimates briefing material, Questions on Notice and Question Time Briefs,
- managing input to the Chair’s engagement opportunities and drafting responses on the Chair’s behalf
- ensuring the Chair is supported in his role both internally and externally including briefing and logistics.
Why you’re the ideal candidate
We are looking for high performing candidates that will bring a positive attitude to the workplace and are happy to chip-in to help others in getting the job done, regardless of the task.
In addition to meeting the behaviours outlined in the Integrated Leadership System profile of the Executive Level 1 level, our ideal candidate/s will have:
- strong time management and organisational skills, and a demonstrated ability to manage teams with complex workloads
- the ability to develop, maintain and strengthen strategic and collaborative relationships, engage and liaise across a broad range of stakeholders to achieve results.
- proven strategic judgment and experience in getting across complex issues quickly, and be confident in taking initiative to support sound policy advice.
- excellent communication skills, tailoring your communication to your audience, and be able to draft briefs, submissions, correspondence and other written materials.
- be a critical thinker, able to contribute and challenge ideas on a wide range of policy issues.
- demonstrated resilience, flexibility and adaptability to deliver high quality work under pressure while managing competing priorities.
- demonstrated Secretariat and/or Parliamentary/Cabinet experience.
Flexibility arrangements
At PM&C we recognise the broad benefits of offering flexibility in how, when and where work is performed. We consider flexibility first from a starting position of ‘how can we make this work?’ and consider individual circumstances and operational requirements in making genuine attempts to establish mutually beneficial arrangements. Please reach out to the contact officer if you would like to explore what flexibility might look like for you, such as part time work, variable start and finish times or working from home.
Eligibility
- To be eligible for this position you must be an Australian Citizen.
- The occupant must be able to obtain and maintain a Baseline Vetting (Protected) level security clearance, or hold a current security clearance of an appropriate level.
- The successful candidate will be required to be assessed through our pre-employment screening checks, such as an Australian Criminal History Check
How to apply
If this sounds like the opportunity you are looking for, we want to hear from you! Submit an online application through the Apply link by 4 May 2025 at 11:30pm AEST.