Executive Assistant

Description:

Executive Assistant
Location: Melbourne, Australia (Hybrid)

In this position, you’ll be based in the Melbourne office (Computershare’s Global head office) for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at computershare.com/flex.

We give you a world of potential.
Computershare has a great opportunity for an Executive Assistant to work with the Global CEO of the fast-growing Employee Share plans business, which is part of the wider Computershare business. The Executive Assistant will support the Global CEO of Plans (Melbourne Based) and partner with the Director of Office of Plans CEO (offshore).
The Executive Assistant adds value through aligning objectives with those of the above to improve productivity, communications, and engagement with the organisation.

A role you will love
Key responsibilities:
- Act as the personal assistant and confidential administrator to the Global CEO of Plans.
- Provide team support to the Director, Office of the CEO and the CEO on planning and coordination of the Plans Global executive.
- Provide administration and logistical support for the calendar of the Plans executive.
- Schedule executive meetings and video conferences, including all travel arrangements as well as engaging with overseas offices as necessary when meetings are held outside of Australia.
- Preparation and distribution of papers, including consulting and liaising with relevant stakeholders to obtain information and reports in a timely manner.
- Consult and liaise with relevant stakeholders and/or internal business partners to obtain information and reports on time as requested by the Global CEO Plans.
- Preparing presentation material and board papers for the Global CEO Plans.
- Support the development and roll out of various global Plans team projects and initiatives.
- Work with the Global CEO of Plans and the Director of the office of the CEO to support the global legal leadership team with respect to strategic plan tracking and reporting.
- Liaise with stakeholders to co-ordinate meetings and other administrative matters.
- Provide general administration and preparation of correspondence, reports, and presentation material.
- Be responsible for expense management.
- Diary management and management of key meetings as well as maintain confidential records and filings.

What will you bring to the role?
You will bring a professional and proactive attitude in supporting the goals and activities of the organisation and will enjoy collaborating with other team members to provide a seamless service to support operational activities and ensure they are carried out effectively and efficiently.
Some other key skills that you’ll have:
- The ability to handle confidential information and sensitive matters in a professional manner.
- Have experience of working with and providing support to a Senior Executive.
- Proven record of being self-motivated, flexible, and proactive.
- Demonstrable ability to coordinate complex diaries.
- Exceptional time management skills to prioritise conflicting needs.
- Strong interpersonal skills with the ability to easily build professional relationships with senior stakeholders.
- Demonstrated commitment and loyalty to people and projects.
- Intermediate to advanced skills in Office 365 suite, inc. PowerPoint.
- Experience in organising travel and meetings across multiple time zones.

Rewards designed for you
Flexible work to help you find the best balance between work and lifestyle.
Health and wellbeing rewards that can be tailored to support you and your family.
Invest in our business by setting aside salary to purchase shares in our company, and you’ll receive a company contribution as well.
Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future.
And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our handbook will help you find out more about our rewards and life at Computershare, visit computershare.com/careers-handbook.