Team Administrator

Description:

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
What this job involves:

We are seeking a highly organised and proactive Team Administrator to join our team. As the Team Administrator, you will play a crucial role in providing administrative support to our team or department. Your main responsibilities will include managing calendars, coordinating team activities, and facilitating effective communication within the team.

Overview of the role:

• General administrative assistance, such as managing calendars, scheduling meetings, and maintaining files and databases for the team or department

• Facilitate effective communication within the team, including coordinating team activities

• Help with the development of presentations for State & national leadership, as well as creating, formatting and editing various documents

• Support the Senior Executive Assistant & State Leadership Team in ensuring adherence to policies and procedures

• Handle incoming and outgoing communication, including drafting emails, letters, and other documents

• Manage meeting logistics (room bookings, schedules, materials, minutes) and coordinate team travel (flights, accommodations, transportation)

• Foster a positive and collaborative team environment by contributing to team-building activities and promoting effective communication and information sharing

• Provide additional support as , including assisting with special projects, conducting research, and performing other assigned administrative duties to support the team's objectives

Sounds like you? This is what we are looking for:

• Previous experience in an administrative or support role, preferably within a team or departmental setting

• Strong organisational and time management skills to handle multiple tasks, prioritize work, and meet deadlines efficiently

• Excellent written and verbal communication skills.

• Exceptional attention to detail to ensure accuracy in administrative tasks, document preparation, and data management

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), as well as familiarity with database management and collaboration platforms

• Strong problem-solving skills and a proactive approach to challenges

• Ability to adapt quickly to changing priorities, work effectively under pressure, and handle multiple tasks with composure and professionalism

• A collaborative and team-oriented mindset, with the ability to work well as part of a team while also being self-motivated and able to work independently

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings.

JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number ECREQ423752

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If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.