Description:
THE OPPORTUNITY
The Administration Support Officer provides administrative support to ensure the effective operations of NT PHN offices and facilities. The Officer is the first point of contact at providing a welcoming environment for visitors and employees.
ABOUT THE ROLE
The role delivers a broad range of administrative tasks including, but not limited to, reception duties, administrative processes and systems, assets, facilities, events and continuous improvement;
- General reception duties such as meeting and greeting stakeholders; answering, screening and directing phone calls; arranging couriers; and managing incoming and outgoing mail
- Administrative support and high-level customer service to internal stakeholders to support the effective operations of the organisation
- Undertaking travel and accommodation bookings for internal and external stakeholders
- Ensuring maintenance register is actioned and kept up to date
- Maintaining facilities across the office to ensure smooth day-to-day functioning and compliance with WHS requirements
- Providing support for the smooth functioning of meeting room audiovisual equipment (training will be provided)
- Supporting the induction of new employees prior their commencement, including swipe cards & stationery
- Maintaining the swipe card register and providing access to stakeholders where appropriate
- Assisting with the procurement of business-related goods and services and raising purchase orders.
- Supporting the coordination and delivery of internal events
WE’D LOVE TO CHAT IF YOU HAVE
- Knowledge or training equivalent to Year 12 or Cert III or equivalent relevant experience/education and training
- A minimum of 1 year of relevant experience in a similar role
- High level administration and organisational skills showing capacity to prioritise multiple tasks
- Demonstrated computer literacy with proficiency in a range of software packages including Microsoft Office applications, Microsoft Outlook and Microsoft SharePoint
- Strong written and verbal communication skills, with the ability to provide a high level of customer service in a diverse environment.
- Ability to build rapport, develop business relationships and contribute effectively to a team using initiative
- Strong organisational skills with the proven ability to work independently and to proactively solve problems as required.
Due to the nature of the role, the applicants must be available to work 8.30am to 4.30pm Monday to Friday to align with business operating hours.
WHAT’S IN IT FOR YOU?
- Working for NT PHN means being a part of an organisation with a bigger picture purpose to improve health care outcomes for Territorians
- Enjoy up to $15,899 of salary sacrifice and a generous base salary
- Enjoy a vast, fast paced and challenging work environment where you will work as a part of a dynamic, supportive and collaborative team
- Enjoy work life balance and a positive, professional work culture
- Receive 6 weeks leave per annum
- Enjoy the opportunity to develop your skills, knowledge and career
- Access to SONDER – a 24/7 employee support service for personal safety, medical & mental health
- Enjoy bringing your dog to work Fridays
COMMITMENT TO RECONCILIATION
NT PHN is committed to undertaking all work within a culturally inclusive, sensitive and safe framework that supports Reconciliation. The NT PHN Stretch Reconciliation Action Plan shows our commitment and dedication to embedding reconciliation initiatives into business and our everyday work.
Applications from Aboriginal and Torres Strait Islander candidates are strongly encouraged for all NT PHN positions.
APPLICATION REQUIREMENTS
To apply for this role, you must have a legal right to work in Australia.
Apply now by emailing people@ntphn.org.au with your updated resume, along with a cover letter outlining your skills and abilities or by applying through our Online Application page here.
For an overview of the role, please click on the Position Description – Administration Support Officer.
If you have any questions or for more information about the role, please contact Melissa Reiter on melissa.reiter@ntphn.org.au or 08 8982 1054.
This position will remain open until 30 April 2025.
Early applications are encouraged, as we will be reviewing candidates as they apply and reserve the right to close the process earlier