Description:
Job Description
At Clearworld, smooth processes and systems are the key to our success. We’re looking for an office manager who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. This person will also help us achieve organisational efficiency by nurturing a positive, inclusive work environment.
Objectives of this role
- Oversee visitors to the office and ensure a friendly, personal experience
- Ensure peak operations for the organisation and implement preventive measures for potential issues
- Implement policies and procedures, measure outcomes against standards, and improve operational flow
- Coordinate internal and external resources, and cultivate relationships with vendors
- Respond to requests and questions about office operations
- Day-to-day customer service
Responsibilities
- Ensure office efficiency by maintaining common areas, organising procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
- Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports
- Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; and updating contacts database and employee lists
- Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
- Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
Required skills and qualifications
- Two or more years of experience in office management
- Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
- Proficiency with office applications, and aptitude for learning new software and systems
- Ability to maintain confidentiality of company information
Preferred skills and qualifications
- Experience in developing internal systems
- Advanced computer skills and experience with online platforms
- Customer service skills
Job Types: Full-time, Permanent, Subcontract, Contract
Contract length: 12 months
Pay: $4,000.00 – $4,500.00 per month
Benefits:
- Company car
- Professional development assistance
- Relocation assistance
Schedule:
- 8 hour shift
- Fixed shift
- Monday to Friday
- No weekends
Experience:
- Office management: 2 years (Required)
Language:
- English (Required)
Licence/Certification:
- Full Driver Licence (Required)
Work Authorisation:
- Australia (Required)
Work Location: In person
Expected Start Date: 01/05/2025