Description:
We are growing and looking for an enthusiastic, proactive and organised Office Manager
who has excellent organizational skills and a personable disposition to keep us thriving. The
ideal candidate will have a natural flexibility in handling day-to-day routines.
This position will be responsible for providing high – level support to our director and
efficiently managing and controlling our office functions and resources, including:
Develop, implement, and regularly review office administrative processes to ensure
smooth operations.
Establish and maintain office service standards, identifying areas for improvement
and optimizing workflow efficiency.
Assist in strategic planning to align office operations with business goals, ensuring
effective service delivery.
Allocate and manage office resources, including workspace arrangements, equipment,
and technology, to ensure seamless business operations.
Maintain an organised and efficient office layout, ensuring optimal use of space and
facilities.
Supervise office support staff and ensure workloads are balanced for maximum
productivity.
Monitor work performance, providing regular feedback and coaching to enhance
efficiency and service quality.
Conduct performance evaluations, set goals for improvement, and implement
corrective actions when needed.
Maintain accurate and up-to-date records of company operations, including invoices,
contracts, employee records, and client databases.
Oversee financial transactions, including accounts payable/receivable, payroll
processing, and expense management.
Ensure confidentiality and security of sensitive data, following best practices for
document handling and storage.
Serve as the primary point of contact for external stakeholders, including suppliers,
clients, and service providers.
Coordinate office business with professionals such as accountants, legal advisors, and
industry partners to ensure compliance and efficiency.
Manage inventory of office supplies, placing orders as needed to ensure continuous
availability.
Develop cost-effective purchasing strategies and maintain relationships with suppliers
for efficient procurement.
Implement and enforce workplace health and safety policies to ensure a safe and
compliant work environment.
Conduct risk assessments and recommend improvements to workplace safety
procedures.
Stay updated on relevant workplace health and safety regulations, ensuring company
adherence.
Ensure all office operations comply with applicable government regulations, industry
policies, and internal guidelines.
Coordinates hiring new Painters, performance management, disciplinary actions in
line with company policies.
Organise staff training sessions and professional development opportunities to
enhance skills and productivity.
Qualifications and other requirements
A minimum of diploma or degree in business administration or management.
Minimum of one year of recent relevant experience working as an office manager or
similar role.
Strong leadership and people management skills, with the ability to motivate and
develop a team
Strong organisational and time-management skills
Excellent customer service orientation and problem-solving abilities
Proficient in inventory management, financial reporting, and data analysis
Excellent written and verbal communication and interpersonal skills, with the ability
to collaborate effectively with various stakeholders
Familiarity with relevant construction industry regulations and compliance
A valid driver’s license with your own reliable vehicle.
Working ability with flexible hours including weekends.