Team Assistant

Description:

Lotus People is proud to partner with a leading architecture and design studio to find a superstar Executive Assistant to join them on a permanent basis.
The Company
Located centrally with easy access to transport, this award-winning firm is known for its design excellence and collaborative, people-first culture. Their beautifully designed office space reflects their creative values, and the team pride themselves on tenure, teamwork, and a deep passion for their industry.
The Role
This is a fast-paced, varied support role where no two days are the same. You’ll be supporting three Partners across the studio team – each with different styles and strengths, making emotional intelligence and adaptability key. You’ll be their trusted gatekeeper and right-hand – always one step ahead of their schedules, priorities, and relationships.
Key Responsibilities:

• Manage busy, ever-changing diaries and schedules
• Coordinate meetings, internal and external communications
• Book travel, manage email inboxes and provide general admin support
• Liaise with clients, acting as the key go-between with tact and warmth
• Assist with presentation prep – InDesign skills a bonus, but not essential
• Pitch in with studio-wide initiatives including events and ad hoc projects
• Work closely with the broader support team – collaboration is key!

This is a role for someone who can pre-empt needs, think on their feet, and thrive in a creative, professional environment where expectations are high, but the support and culture are second to none.
The Ideal Candidate

You’ll be confident, capable and approachable – someone who brings energy and warmth to a role while staying calm under pressure. This role would suit someone who has experience supporting senior stakeholders and is eager to be part of a team.

• Previous experience as a PA, Team Assistant, or EA
• Strong communication skills and a natural ability to build rapport
• Great initiative and foresight – you’re always one step ahead
• Confidence working with diaries, travel bookings and inbox management
• Flexibility and a collaborative, ‘pitch in’ attitude
• Bonus points for any experience with InDesign or presentation formatting

Additional Info

• This role is full-time and office-based to start with, potential for longer-term flexibility
• Core hours are based around a 38-hour week, with a supportive flex working policy

At Lotus People, we are committed to fostering diversity, equity and inclusion. We encourage applicants from all backgrounds to apply and will ensure a fair and equitable recruitment process.
Lotus People are proud to have been awarded Best Agency for Candidate Experience for five consecutive years. We respond to every applicant and will strive to ensure you have a positive experience with us!