Office / Marketing Assistant

Description:

Are you a motivated action taker? An innovative multitasker with a real flair for organisation and marketing?
Your new role
Working with a supportive team in our Brisbane office, you will act as a trusted adviser for all office matters and provide day-to-day administrative assistance to the team along with assisting our marketing team. Your key responsibilities include:

• Collaborating and communicating with all key stakeholders, providing effective and professional customer service.
• Managing and actively monitoring ad hoc administrative tasks and diary management, including liaising and coordinating with staff and clients.
• Maintaining meeting rooms, kitchen, and reception areas, while ensuring adequate inventory of office supplies and amenities (office maintenance, stationery, kitchen/catering).
• Play a proactive role in identifying areas for improvement and implementing innovative and effective change when needed, including systems, policies, and procedures.
• Supporting the outsourced IT team as required, helping to resolve any office IT issues.
• Assisting with organising staff and client events.
• Assisting the Marketing and Finance team when needed.
• Onboarding new employees
• Assisting with the compliance functions of the business

A bit about you

• You’re an experienced and successful professional with experience in an admin/operational role.
• Client focused and a real team player, you’re committed to delivering exceptional customer service.
• You have a good aptitude for software, systems and technology and proficiency in Microsoft Office.
• Some knowledge of graphic design software EG: Indesign & photoshop is preferred but not essential, as training would be provided.
• You’re excellent at managing your own time and schedule and you thrive in a busy environment.

A bit about us
Our story began in 2016. James Joy and David Nicholas took the leap of faith and commenced operations in Sydney as Essence Project Management. They believe by doing the right thing for people, clients, communities and the planet, they are also doing the best thing for their business.
Their vision was to build a project management consultancy that reflected these values. Since their humble beginnings, the company has established offices in Sydney, Brisbane and Melbourne, and has active projects in most major states and territories.
Our values are a huge part of our culture. A culture that’s growing to support our business strategy, our people, our clients and community expectations of us. We thrive on challenges, operate on trust, and leverage the diverse perspectives of people on our team in everything we do.
Please note only successful candidates will be contacted for the next stage of the recruitment process. Thank you for your understanding.