Installations And Job Delivery Coordinator - Hot Water / Hvac / Solar

Description:

North Geelong | Full-time | Office-based | 9am–5:30pm $70,000 – $75,000 + Super

Own the end-to-end coordination and delivery of energy-efficient installations across Victoria.

We’re a trades-led, family-owned business based in North Geelong, delivering high-efficiency hot water systems, heating and cooling upgrades, and solar installations. We work within government rebate programs to help homes and businesses reduce energy costs and emissions — handling the full process from consultation to installation and support.

We’re looking for a hands-on, detail-driven Installations & Job Delivery Coordinator to take full ownership of the day-to-day rollout of installations. If you thrive on getting jobs over the line and working closely with subcontractors, suppliers, and internal teams — this role is for you.

This is not just a scheduling role — it's about making jobs happen . You’ll be the operational hub for all installations, working across hot water, HVAC, and solar. From confirming job details and coordinating contractors, to ensuring stock is in place, compliance is accurate, and on-site issues are resolved fast — you'll be across it all.

Key responsibilities:

• Take full ownership of scheduling and delivering installations — liaising with subcontractors, customers, suppliers, and internal teams to ensure every job is ready and runs smoothly

• Proactively manage and monitor the job pipeline, keeping everything on track across multiple trades and timelines

• Organise and confirm delivery or pickup of units and materials

• Ensure all rebate and compliance documentation is in place before, during, and after each install (VEECs, STCs, Solar Victoria, etc.)

• Communicate daily with subcontractors about upcoming jobs, requirements, and timing

• Quickly resolve on-site issues (e.g. access, materials, scope changes)

• Handle post-installation follow-ups, including warranty callouts and rectification needs

• Ensure job records and compliance documentation are accurate and audit-ready

• Continuously improve processes to reduce delays, inefficiencies, or errors

• Manage accounts receivable related to completed installations

• Assist with onboarding new subcontractors, ensuring they meet compliance and documentation requirements
  
  

• Proven experience coordinating trade-based jobs, installations, or field services — experience within the construction or trade industry is highly preferred but not essential

• Strong operational mindset and ability to manage multiple moving parts

• Excellent communicator who can work with subcontractors, customers, and internal teams

• Highly organised with strong attention to detail and follow-through

• Tech-savvy and confident using job management systems

• Calm under pressure and confident solving issues in real time

• Trade knowledge or experience in HVAC, hot water, or solar is a bonus

• Forklift licence is helpful but not required
  

• Secure, full-time role delivering meaningful energy upgrades

• Office-based in North Geelong (Monday to Friday, 9:00am–5:30pm)

• Collaborative, family-run team with practical values, strong support, and an enjoyable work environment

• Salary: $70,000 – $75,000 + Super, depending on experience
  

Founded by qualified tradespeople in 2017, we specialise in high-quality energy upgrades across Victoria. From the first call to final install, we pride ourselves on doing things properly – with expert knowledge, strong systems, and a focus on compliance and customer service. We’re growing fast and need someone who wants to be right in the middle of the action.

If you’re ready to take ownership of installations and love keeping jobs on track, we want to hear from you.