Description:
We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of administrative support to the Managing Director.
The Office Manager will also be responsible for supporting and ensuring the proper implementation of company strategy and objectives including Human Resources management, and Health and Safety Management to ensure everyone in the company complies with health and safety laws.
Responsibilities will include:
Organize office operations and procedures
Coordinate with IT on all office equipment maintenance
Ensure that all items are invoiced and paid on time
Manage Administration staff in day to day tasks
Accounts, Payroll, Debtors, Creditors and BAS reporting to external accountant
Provide general support to visitors
Assist in the induction process for new employees
Address employees queries
Manage the recruitment and selection process
Develop and monitor overall HR strategies and procedures across the organization
Nurture a positive working environment and culture
Oversee and manage a performance appraisal and performance review
Assess training needs and maintain training programs
Advise management on HR/IR Issues
Ensure legal compliance throughout human resource management
Prepare and enforce policies to establish a culture of health and safety
Evaluate practices, procedures and facilities to assess risk and adherence to the law
Conduct training and presentations for health and safety matters and accident
Prevention.
Monitor compliance to policies and laws by reporting to Management on employee
performance and operational activities.
Development and Maintenance of Quality Management System
Conduct internal auditing of the system and processes.
Assist in the development of SWMS, work instructions and Project Management
plans according to project requirements.
Investigate accidents or incidents and handle worker’s compensation claims
Recommend solutions to issues, improvement opportunities or new prevention
measures.
Report on health and safety awareness, issues and statistics.
Requirements
Proven experience as an Office manager, Front office manager or Administrative
assistant (minimum 5 years) is essential.
Knowledge of office administrator responsibilities, systems and procedures.
Proficiency in Computer systems (MYOB ,Excel and Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Proven working experience in HR
People oriented and results driven
Knowledge of HR systems and databases
Strong leadership skills
Excellent active listening, negotiation and presentation skills
Ability to understand and interpret Acts, Regulations and codes of Practice
Good knowledge of data analysis and risk assessment
Excellent organizational and motivational skills
Exceptional communication and interpersonal abilities
Cert IV work health and safety or relevant field is preferred
Cert III in Business Administration is preferred
Cert III in Leadership and Management is preferred
If you posses the required skills and believe your are suitable for this high level support role then please apply to todd.mccourt@norblast.com.au
** NOTE - Due to the high number of applicants expected, please note you should only expect a response to your application if you have the necessary experience.