Description:
§ Drafting, editing, and formatting legal documents such as contracts, pleadings, letters, and discovery requests.
§ Thoroughly reviewing legal documents for errors in grammar, punctuation, and formatting.
§ Organizing and maintaining case files, ensuring all relevant documents are properly filed and accessible.
§ Scheduling client meetings, depositions, court hearings, and other legal appointments.
§ Preparing and filing necessary court documents according to established procedures.
§ Handling incoming and outgoing legal correspondence including drafting letters and emails.
§ Answering client inquiries and providing basic information about legal matters.
§ Maintaining office supplies and handling other administrative duties as needed.
§ Handling incoming and outgoing calls, taking messages and directing calls appropriately.
§ Welcome clients and greet clients and direct them to the appropriate lawyer.
§ Offer clients and stakeholders tea, coffee, drinks or water while waiting or with lawyers.
§ Answering client inquiries regarding appointments and basic legal matters.
§ Book appointments for lawyers and manage lawyers’ calendars.
§ Maintains client confidence by keeping client/attorney information confidential.
§ Organizing meetings and events.
§ Prepares expense and revenue report by documenting and inputting attorney billable time and reimbursable expenses, preparing invoices, and tracking payments.
§ Recording daily financial transactions like sales, purchases, payments received, and expenses into accounting software and company database.
§ Processing customer invoices, sending reminders, and managing outstanding debts.
§ Processing supplier invoices, ensuring timely payments, and managing creditor balances.
§ Matching bank statements to recorded transactions to verify accuracy.
§ Coordinate and assist company bookkeeper and accountant to lodge BAS, Super, Annual Tax and any relevant accounting compliance.
§ Accurately record all financial transactions related to client matters, including fees, disbursements, costs, and trust account deposits/withdrawals.
§ Maintain detailed records of all trust funds received and disbursed, adhering to strict trust account regulations.
§ Accurately input financial data into accounting software and reconcile bank statements.
§ Work closely with lawyers to understand client matters, billing arrangements, and any specific financial requirements.
Skills & Qualifications
- Strong attention to detail
- Bachelor’s degree or Legal Secretary Certificate
- Excellent communication skills
- Organizational skills
- Computer literacy
- Proficiency with Microsoft Word, Excel and Outlook
- Time management skills
- Accounting knowledge or background
- Nepali language preferrable as most clients are from the Nepali background
Job Type: Full-time
Pay: $55,000.00 – $75,000.00 per year
Schedule:
- 8 hour shift
Work Authorisation:
- Australia (Preferred)
Work Location: In person
Application Deadline: 19/03/2025