Description:
Join the best. Be yourself.“Being the best isn’t just about being the best professionals. It’s about being the best place to work, grow, be yourself.”
Wotton Kearney (WK) has been in the insurance and risk business for just over 20 years. From a founding partnership of two in 2002, WK has grown to be a market-leading firm with more than 700 people across Australia and New Zealand.
The role
We are looking for a Practice Administrator 12-month maternity leave cover to join our Melbourne team and provide support to our Property, Energy & Infrastructure team. We are open to candidates at either full time or 4 days per week. In this role, you will work closely with our Partners and Admin team to deliver high-quality administrative assistance, contributing to the efficient operation of the PE&I practice.
In this role you will:
- Provide administrative support to the Practice Manager, assisting with the needs of a large team to ensure smooth department operations.
- Process and track expenses using Chrome River, ensuring timely and accurate submissions for approval.
- Assist a newly appointed Partner with day-to-day administrative tasks, including correspondence, calendar management, and document preparation.
- Monitor and manage the Partner’s inbox, addressing key matters such as:
- Preparing new matter files and conducting conflict checks.
- Resolving billing discrepancies and supporting the billing process.
- Coordinating travel arrangements, accommodations, and itineraries.
- Manage and dispatch billing documentation in line with firm policies and deadlines.
- Collaborate with another administrator to ensure timely completion of tasks and high-priority projects.
- Provide additional support with document management, correspondence drafting, and internal communications.
- Strong administrative experience, ideally in a legal or professional services setting.
- Excellent organisational skills with the ability to handle multiple tasks in a fast-paced environment.
- Proficient in Chrome River or similar expense management software.
- You may be a law student looking for part time work (not final year students)
- Ability to work both independently and as part of a team.
- Strong written and verbal communication skills.
- High attention to detail, especially when managing client information and drafting correspondence.
- Proactive with the ability to anticipate needs and resolve issues quickly.
Why Wotton Kearney?
At Wotton Kearney, we're more than just a law firm. We're a collaborative team of passionate individuals dedicated to excellence and innovation.
We offer a dynamic and supportive work environment that values your contributions and fosters your professional growth. Here's what sets us apart:
- Industry Leaders & Innovation Pioneers : We're not just keeping pace with the legal industry; we're shaping its future. We're proud to be the first Australian law firm to launch Cicero, the first AI product designed specifically for legal professionals in Australia.
- Recognised Excellence : Our dedication to excellence has been acknowledged by Best Lawyers in 2025, ranking us as the best insurance law firm in Australia. Additionally, we consistently rank in the top tier (band 1) for insurance law across legal directories
- FLEX for all : We care about client outcomes, quality, and business and cultural contributions. If you can make that work by working part-time, working “irregular hours” or working from home – then so can we.
- Our Mentoring Program : We offer continuous support and guidance throughout your career. You'll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.
- Our culture : This is what sets us apart. Collegiate, open, innovative, passionate about everything we do.
- We Give Back to The Community : Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cupcakes, there's a way for everyone to contribute.
- Leaders Of The Pack : Work with a firm that understands its purpose, has a singular focus on the insurance industry, being ranked as one of the fastest growing law firms in Australia.
- Supporting You : We are a people first business. We offer generous parental leave entitlements, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and many more.
How to apply
Please navigate via the “apply now” link.
We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process.
If you require any accommodations or assistance during the application and interview stages please contact us at join.us@wottonkearney.com.
Important note to recruitment agencies
Wotton Kearney only considers agency submissions from agencies we've directly contacted through our Talent Acquisition Team. Please do not forward resumes or profiles directly to Wotton Kearney Partners, hiring managers, or other employees. Introductions are only established upon acceptance by our Talent Acquisition team. We reserve the right to retain any unsolicited CV's received outside of this process without incurring any associated fees.
18 Mar 2025;
from:
uworkin.com