Program Support Officer

Description:

PRIMARY DETAIL

Salary package: From $83,580 - $95,029 (HEW Level 5), plus 17% employer's superannuation and annual leave loading
Appointment Type: Full-time, 2 year fixed-term
Location: Based at Wallumattagal campus, North Ryde

About the Role

Macquarie University is seeking a Program Support Officer to join the FIRST Australia team in a full-time, two-year fixed-term position, in the Faculty of Science and Engineering.

As the successful candidate, you will provide administrative support for the FIRST LEGO League Program activities, build relationships with internal and external stakeholders and be a reliable point of contact for all FIRST LEGO League program queries.

Your other responsibilities will include:

• Provide day-to-day coordination and delivery support for FIRST LEGO League program activities including arranging travel and accommodation, purchase orders and invoice processing.

• Respond to, refer, or escalate queries about the FIRST LEGO League program and its activities.

• Support grant processes for FIRST LEGO League, ensuring smooth administration and reporting.

• Liaise with prospective or partner schools to maintain or build relationships aimed at increasing participation in FIRST LEGO League

• Provide support for all FIRST delivered event activities both on and off campus, as .

• Comply with relevant EEO and WHS regulations.

• Perform any other duties as required and appropriate for this classification.

About You

You are an organised and proactive professional with a background in fast-paced administrative roles within complex organisations, thriving in dynamic environments and bring a strong customer service focus to everything you do.

About Us

FIRST Australia is a key strategic initiative of Macquarie University’s Faculty of Science and Engineering, delivering world-class STEM engagement programs that inspire young learners and foster innovation. With a national and international presence, FIRST Australia is committed to increasing participation in robotics education and ensuring students from all backgrounds have access to quality STEM learning experiences.

The Faculty of Science and Engineering at Macquarie University is home to cutting-edge research and educational programs designed to shape the future of technology and science. Our faculty nurtures the next generation of innovators, providing pathways for students to explore and excel in STEM careers.

To Apply

To be considered for this position, please apply online by submitting your CV and a separate (2 page maximum) cover letter that demonstrates how you meet the following selection criteria:

• Relevant qualifications and/or equivalent experience in business administration

• Experience working in a fast-paced administration role in a complex organisation

• Strong customer service focus and ability to work and communicate effectively with internal and external stakeholders at all levels

• Working knowledge and experience with finance systems

• A proven ability to collaborate and operate effectively as part of a team.

• Sound computer skills including Microsoft office and particularly Microsoft Excel (advanced skills advantageous) and an ability to learn and successfully use a range of enterprise applications.

Desired

• Knowledge of the FIRST LEGO League programsglobally and in Australia.

Specific Requirements

• This position requires domestic and international travel.

• Occasional evening and weekend work is to support events, outreach activities, and training programs.

• A Working with Children Check is required - please provide this number in your application

• A Criminal History Check is .

Specific Role Enquiries: Will de Lima, Manager, FIRST Australia on william.delima@mq.edu.au.

General Recruitment Enquiries: Kate Williams, Talent Acquisition Consultant – k.williams@mq.edu.au.

Application closing date : Tuesday 1st of April 2025 at 11:59pm (AEST)

*** Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date. ***

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

Applications Close:

01/04/2025 11:59 PM

Diversity and Inclusion

Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success.

We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion. See our journey towards leadership in Equity, Diversity and Inclusion in Higher Education.

Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, explore our Candidate Resource Hub.