Description:
As a Document Controller you will manage and oversee the projects document control systems to ensure that all project records, reports, and communications are accurate, up-to-date, and properly stored. You will work with both internal teams and external stakeholders to ensure that all documentation is compliant with contractual requirements and ready for project milestones such as practical completion and handover. Your role is critical in making sure project information is well-organised, easy to retrieve, and accurately reflects the progress of the project. This opportunity is offered as a contract until December 2026 with possibility of extension.Cross River Rail Delivery Authority (CRRDA)…Your chance to work with the best!
Cross River Rail will transform the way we travel to, from and through Brisbane in the future. It will be a catalyst for 10 years of wider rail transformation across the whole of South East Queensland and it is already playing a key role in how we prepare for the 2032 Olympic and Paralympic Games.
Cross River Rail is a new 10.2km rail line including 5.9km of twin tunnels running under the Brisbane River and CBD. It includes the delivery of four new underground stations, two new above-ground stations, accessibility rebuilds for six stations, the construction of three new stations on the Gold Coast, and the introduction of a new world-class ‘ETCS' signalling system.
About The Role
As a Document Controller you will manage and oversee the project's document control systems to ensure that all project records, reports, and communications are accurate, up-to-date, and properly stored. You will work with both internal teams and external stakeholders to ensure that all documentation is compliant with contractual requirements and ready for project milestones such as practical completion and handover. Your role is critical in making sure project information is well-organised, easy to retrieve, and accurately reflects the progress of the project.
This opportunity is offered as a contract until December 2026 with possibility of extension.
Key Responsibilities
- Maintain controlled document registers and manage the Delivery Authority's Project Communications and Document Management System (InEight - TeamBinder).
- Receive, record, and distribute technical documents (briefs, drawings, reports, RFI, transmittals, technical queries, correspondence, etc.).
- Provide MicroFocus Content Manager (TRIM) and TeamBinder user support for design and commercial correspondence.
- Process Bentley ProjectWise deliverables and libraries from stakeholders.
- Review and report on technical workflows, escalating delays as needed.
- Ensure teams use current templates for external communications.
- Support timely technical reviews and comments.
- Provide progress reports on controlled documents and package status.
- Conduct quality checks on drawings and outgoing documentation.
- Manage documentation modification, distribution, and issuance throughout its lifecycle.
- Organise project documents in TRIM, TeamBinder, ProjectWise, and physical archives.
- Maintain project records in TRIM.
- Build trusted relationships with stakeholders.
- Follow Delivery Authority policies, procedures, and safety requirements.
To be successful in this role, you will have:
- Significant experience with electronic document management systems in large infrastructure projects, preferably in rail and construction.
- Ability to implement and adapt to document control process changes.
- Strong understanding of project phases: transaction, design, procurement, construction, commissioning, as-built, and closeout.
- Excellent negotiation and communication skills for liaising on contractual document submissions.
- Experience managing project communications between contractors and stakeholders.
- Skilled in implementing document control strategies and procedures.
- Results-driven, self-motivated, and team-oriented.
- Experience handling bank guarantees/security bonds and secure record management.
- Ability to retrieve and safeguard physical and electronic records for confidential matters.
On Cross River Rail you will not only work with the best but become your best. And as we enter a new phase of delivery, our project offers a rare career opportunity for top tier professionals to have played their part on something that is genuinely city shaping and transformative.
Our people are supported with flexible work options, career development through the Australian Institute of Management, salary packaging and access to world class employee assistance provider Telus Health.
At Cross River Rail we are an equal opportunity employer and strive to build balanced teams from all walks of life.
Occupational group Administration
21 Mar 2025;
from:
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