Administration Officer, Metropolitan Operations Support Office

Description:

Administration Officer, Talent Pool Creation
Metropolitan Operations Support Office
Community Corrections (CSNSW)
Location: Parramatta with flexible hybrid working arrangements
Employment type: Talent Pool Creation - A talent pool will be created for future ongoing and temporary roles within the Metropolitan operations support office and is valid for a period of up to 18 months.
Salary: $82,193 to $90,001 plus super and leave loading (Clerk Grade 3/4)
Your role
An exciting opportunity for a dedicated and proactive Administration Officer to join our Operations Support team for Sydney Metro Community Corrections.
This role will provide high-level procurement, business operation and administrative support within the Operation Support Office. This role will also respond to high volume requests from stakeholders implementing effective and efficient financial and administrative work practices to further enhance and deliver the business operations.
What you’ll do
Our role of Operations Support Office is to provide extensive support and governance, deliver efficient business operation support and quality administrative services to 25 business units in Community Corrections across Sydney Metropolitan area.
As a highly organised Administration Officer, you will be responsible for but not limited to the following:
• Assist front offices with procurement and payment process including managing vendor/customer data, raising purchase orders and processing invoices in MyWorkZone, making payment through Purchasing Card and submitting in ExpenseMe Pro.
• Place orders for centralised budgeted items i.e. oral drug testing wipes and PPE etc.
• Assist with fleet management process including validating monthly motor vehicle running sheets, assisting vehicle application and replacement, and data entry in SG Fleet system.
• Provide customer services to internal customers and key stakeholders including addressing business inquiries, providing advice on standard procedures and guidance.
• Provide travel assistance for staff and clients including flight and accommodation booking in FCM portal and travel claims.
• Build periodic centralised Community Service Work (CSW) roster for casual employees.
• Assist front offices with maintaining roster schedules including changing roster.
• Assist casual employees with fortnightly timesheet submission including validating data and forwarding to the next approvers.
• Assist Community Corrections Program Coordinator with work order amendment in Smarty Grants, relevant procurement and payment process to external facilitators.
• Maintain effective business records in EDRMS recording system.
• Assist with monthly management meetings and district events including room booking, meeting minutes.
• Provide administrative support to the Directors.
What we’re looking for
• A positive, self-managing, resilient and adaptive team player.
• Outstanding organisational and time-management skills to juggle multiple priorities.
• A keen eye for detail and a passion for excellent customer services.
• Excellent written and verbal communication skills to connect with others effectively.
• A solution-oriented mindset and the ability to tackle challenges with confidence.
• Proven experience as an Admin Officer, Office Administrator, Business Support Officer or similar role in a complex and fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and multiple operating systems and platforms.
Download the role description.
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To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now’ button.
We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.
What We Offer
At Corrective Services, we believe in the power of trust, respect, integrity, teamwork and excellence. We are committed to creating a workplace where every individual can thrive and contribute to our shared success!
We offer a variety of benefits, including:
• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.
Want more information? Visit our website to see more information on Working for us.
We do work that really matters
Working for Corrective Services NSW (CSNSW) provides opportunities to make a real difference. We collaborate with government and non-government justice and human services agencies to support victims, facilitate restorative justice, and promote reintegration. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.
Apply now and join Australia’s top public sector employer where we will support you and provide an exciting and flexible working environment!
Are you ready to join us?
Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the requirements and capabilities of the role as well as an up-to-date résumé (maximum 3 pages).
Applications close 6 April 2025 at 11:00pm AEST.
Got a question?
For more information about the role or what it’s like to work for DCJ, please contact the hiring manager
Yuyu Lin on 0448 737 923 or at Yuyu.Lin@dcj.nsw.gov.au
If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call
Faith Timothy on 0497 142 953 or via faith.timothy@dcj.nsw.gov.au
Visit Recruitment adjustments on the DCJ website to learn more.
Inclusion and Diversity lies at the heart of how we recruit
We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.
To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.
Other Information
A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.
For more information visit Your recruitment journey on the DCJ website.
Thank you for your interest in this role. We look forward to receiving your application.
To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/
The Welcome Experience
Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience
The careers site currently promotes this service on the ‘Discover roles with DCJ in regional NSW’ page.
Department of Communities and Justice