Description:
Le poste
The Office Manager will be in charge of administration and book-keeping:
• Accounting part :
o Operate the day-to-day operations and book-keeping in the balance-sheet and the P&L.
o Report and reconcile Intercompany costs and revenue and facilitate cash pool process with head office.
o Provide monthly reports across all business units (Analytical P&L per activities).
o Prepare monthly trial balance and upload figures into “Opera” (group consolidation software) in accordance with the Group rules (IFRS).
o Control general and administration expenses.
o Manage cash collection, working-capital and assets.
o Process employee’s reimbursement expenses and supplies payments
o Daily, weekly, and monthly payments through “Xero”
o Prepare and review the budget and landings (3 times per year) and document the hypothesis to the HQ.
o Manage relationship with the accounting company (for payroll and tax parts).
o Provide support to third party accountants for BAS, IAS, and FBT.
o Support the General manager to build budget and follow monthly results.
• Administration part :
o Provide administrative for contracts, administration, customer service and order history
o Ensure accurate monthly billing
o Generate contract confirmations, reports related to sales activities & revenue data
o Manage relationships with vendors, service providers and building management
o Handle expenses management and follow-up, contracts with suppliers
o Process contracts and maintain proper organization of the department's records and files.
o Assist General Manager with scheduling, travel, expenses
o Assist Sales Representatives and Managers as needed with other clerical duties such as quotes, proposals and invoices
o Oversee general office duties: office supplies, logistics
Profil recherché
• At least 5 years of experience in an office support role within an SME
• Experience with Microsoft Office suite of products and Xero
• Excellent command of the English language (verbal and written)
• Tertiary or equivalent qualification
• National Police check
• Optional – other languages such as French, Asian, Pacific Islands.
How to apply
Please send your application to enquiries@clsoceania.com and cc:
sbesnard@groupcls.com and lniodo@groupcls.com
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Document(s) :
- Curriculum Vitæ
- Lettre de motivation
Melbourne, Victoria