Description:
We are seeking a motivated and detail-oriented Administration Officer to manage our day-to-day office operations. The successful candidate will provide administrative support, ensure smooth functioning of office tasks, and work collaboratively with different departments to maintain a well-organized work environment.
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Key Responsibilities:
• General Office Support:
o Answer and direct phone calls, take messages, and manage email inquiries.
o Greet and assist visitors in a professional and friendly manner.
o Maintain office supplies inventory by checking stock levels and placing orders when necessary.
o Assist in the preparation of documents, reports, and presentations.
• Data Entry and Record Keeping:
o Input and update information into databases and systems accurately.
o File and retrieve documents, both physical and digital, in an organized manner.
o Maintain accurate records of correspondence and administrative files.
• Scheduling and Coordination:
o Schedule meetings, appointments, and maintain calendars for management and staff.
• Communication and Correspondence:
o Draft and distribute internal and external communications such as emails, memos, and letters.
o Assist in preparing meeting agendas and take minutes during meetings.
• Administrative Support:
o Provide clerical support such as photocopying, scanning, and filing.
o Assist in the preparation of expense reports and processing invoices.
o Support various administrative projects and initiatives as needed.
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Skills & Qualifications:
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Strong time management skills and the ability to prioritize tasks effectively.
• Positive attitude and willingness to learn.
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Experience:
• Previous experience in an administrative or office support role is an asset but not required. Full training will be provided.
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What We Offer:
• A supportive and collaborative work environment.
• Opportunities for career growth and development.
• Excellent Remuneration
• Excellent Head Office environment