Executive Assistant - People And Culture

Description:

About Us
Wesley Mission Queensland Limited is a not-for-profit community service provider that offers community support, mental health and disability services, aged and palliative care, and retirement living across Queensland. We have a long and proud history of supporting people in need and live by our values of Innovation, Hope, Integrity, Compassion, Justice, Empowerment and Respect.We strive to be a welcoming, caring and inclusive community that celebrates diversity and supports employees of all backgrounds and faiths. People with passion, connected by hope for a more compassionate, just and inclusive society is our story. Join us and be part of a story you'll love to tell.
About the Role
Reporting directly to the Director of People & Culture, the Executive Assistant plays a critical role in ensuring the ongoing success of the People & Culture Directorate by providing high-level executive administrative support. This role contributes to the efficient and effective operation of the Directorate and the achievement of organisational strategic objectives.
Key Role Accountabilities:Align one’s workplace behaviour in accordance with the WMQ Model of Care, the Wesley Charter and Wesley Mission Queensland’s Vision, Mission and Values.Manage the administration of the office ensuring efficient and effective review and prioritisation of correspondence, queries and workloads, act where necessary, establish follow-up mechanisms and exercise sound judgement to ensure the Director is briefed about urgent matters.Produce accurate and timely business correspondence, reports and other documentation as requested by the Director.Assist in the production of ELT Board and sub-Committee papers as needed.Develop and maintain strong relationships and network with internal and external stakeholders.Develop and maintain a strong working knowledge of the activities of WMQ and the work of the Director of People & Culture.Effective and efficient diary management, ensuring that meeting details and requirements are clearly articulated and scheduled to ensure priorities and deadlines are met.Coordinate meetings, events and functions including catering, venue booking and travel arrangements as required.Proactive and collaborative participation in the Executive Assistant Community of Practice.Provide support to other Directors during times of planned and unplanned absences of other Executive Assistants, in consultation with and at the direction of the Director of People & Culture.Work collaboratively with the People & Culture team to provide them with assistance where appropriate.Facilitate the review process and ensure maintenance obligations are met for the document library related to P&C documents.
About YouAdvanced communication skills, both written and verbal with the ability to clearly articulate key messages and influence using written and verbal presentation.Strong interpersonal skills with the ability to build and maintain effective relationships at all organisational and stakeholder levels.Strong organisational abilities, including demonstrated initiative, effective time management and ability to prioritise in a busy office environment.Demonstrated experience providing strategic executive support to Senior Executives.Demonstrated ability to exercise sound judgement and discretion and deal effectively with confidential and sensitive issues.Demonstrated experience taking and compiling accurate and professional minutes.Demonstrated strong technical competence in the Microsoft Office suite of applicationsDemonstrated ability to foster and influence a continuous quality improvement environment.
Desirable: Experience in, or exposure to, a large organisation with complex structures and systems preferably in the Not-For-Profit sector.
What makes a difference for us:Proof of Vaccination Status as required by Legislation, Health Directives or WMQ Limited Policy throughout employment and prior to commencement.Relevant probity checks required by legislation and WMQ Limited policy.Current Driver’s Licence and willingness to drive in the course of work.
Why Join UsWe value diversity, strive for inclusion, and come together to walk alongside those in need to provide hope and compassion. We are committed to working collaboratively to help you grow, support your wellbeing, and enable you to be your true self each day aligned to our mission and values. Along the journey, we will encourage you to find your story.
We offer our team members:Support from our Employee Wellbeing Program – we are recognised as an Advanced Mental Health First Aid Skilled Workplace.Access to salary packaging benefits that enable you to increase your take-home payAccess to discounts on private health insurance, gym memberships and travel
WMQ Limited's vision for reconciliation is for all people to stand unified in an equal and inclusive future. We commit to enhancing opportunities for Aboriginal & Torres Strait Islander People and celebrating diversity. As part of our commitment to Reconciliation we encourage applications from Aboriginal and Torres Strait Islander Peoples.
Please note: You will be asked for evidence of your COVID-19 vaccination status as part of your application process as required by Legislation, Health Directives or WMQ Limited Policy.