Executive Assistant

Description:

Job description
Agency Department of Health Work unit Top End Mental Health and
Alcohol and Other Drugs Service
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $75,091 - $85,611 Location Darwin
Position number 961 RTF 319501 Closing 09/04/2025
Contact officer Hayley Loveday on 0419 729 180 or hayley.loveday@nt.gov.au
About the agency http://www.health.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=319501
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
Provide comprehensive, confidential, administrative support to the Executive and work unit, including administrative
coordination and Ministerial Liaison support.
Key duties and responsibilities
1. Provide comprehensive administrative support to an executive which may include:

• Managing email inboxes, diaries, meetings and travel arrangements.
• Monitoring all communication channels in and out of the Executive’s office, including: telephone and email enquiries,

screening calls and delivering messages in a timely manner.

• Maintaining appropriate administrative systems, registers, processes, databases and record management.
• Providing high level secretarial support including minute taking and logistical support to working groups, committees

and events/functions.

• Ensure high quality products and the management of effective and efficient workflows within the unit.
• Managing a range of procurement functions including travel arrangements, purchasing and processing credit card

transactions.

• Supporting working groups, committees and for events/functions the Executive/ work unit are involved with.

2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of staff
within the agency, the Minister’s office, external stakeholders and the general public.
Selection criteria
Essential
1. Proven successful experience in providing administrative support to an executive; with a high attention to detail, sound
judgement, the ability to maintain confidentiality and a clear understanding of the need for tact and diplomacy.
2. Prior experience operating in a fast paced environment with strong organisational and time management skills; with
demonstrated ability to prioritise tasks, work independently with minimal supervision and work under pressure.
3. High level of motivation and ability to monitor and meet changing priorities and deadlines.
4. Sound knowledge in computer systems, records management and major business systems, or the ability to obtain quickly.
5. Well-developed interpersonal, oral and written communication skills, with a demonstrated ability to communicate
professionally and effectively at all levels and with people from diverse backgrounds.
Further information
Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance
notice and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant
criminal history. For immunisation requirements - Category A (direct contact with blood or body substances) or Category B
(indirect contact with blood or body substances). Check with contact person for requirements.
Under the Standardised Role and Recruitment program applications found “suitable but unsuccessful” may be given future
consideration for identical vacancies in the Northern Territory Public Sector. Applicants not wishing for future consideration
may opt out if contacted by Workforce Relations.
Applicants should familiarise themselves with the NTPS Capability Framework (CF) which applies to all NTPS employees. CF
4 outlines what capabilities are required for this vacancy. The CF is available here.