Description:
About the roles
You will maintain a high level of integrity and discretion and abide by the APS Code of Conduct, combined with a demonstrated understanding of the principles and practices of work health and safety, equity, and diversity in the workplace.You will support the Commissioner to meet the Commissioner’s priorities with a high attention to detail and embody the 4 Pillars (4 Ps) of being proactive, purpose-driven, proportionate, and people-focused in everything you do.
This is a high performing executive support team and to be successful in these roles you will need the ability to think strategically with limited direction and thrive in a busy workplace with competing priorities. These roles are best suited to candidates who are customer focused, enjoy interacting with people, and are able to prioritise and manage multiple tasks concurrently, solving problems as they arise.
The OAIC is committed to diversity and inclusion. We encourage and welcome applications from people with disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ people, people from culturally and linguistically diverse backgrounds, and mature age people.
The key duties of the position include:EL1 Executive Officer main responsibilities:
- Manage a small team of executive assistants
- Provide high-level administrative and operational support to the Commissioner, including but not limited to:
- diary and mailbox management
- support for meetings
- travel arrangements
- engagement with Members of Parliament, Commonwealth agencies and industry stakeholders
- correspondence management
- workload management
- Build and manage strong relationships and regularly engaging with internal and external subject matter experts
- Manage the coordination and settlement of briefing materials to ensure that the Commissioner is well supported for all upcoming engagements.
- Manage complex and highly sensitive matters with strategic or operational significance as required by the Commissioner.
- Act as a key point of liaison and establish and maintain strong relationships between the Commissioner and internal and external stakeholders.
- Provide secretariat support for various committees
- Provide high-level administrative and operational support to assigned senior executive, including:
- Diary and mailbox management
- Support for meetings
- Routine day-to-day IT support
- Travel arrangements
- Engagement with Members of Parliament, Commonwealth agencies and industry stakeholders
- Correspondence management
- Workload management
- Coordinate briefing materials and ensure that the assigned senior executive/s are well supported for all upcoming engagements.
- Work as part of a small executive team to ensure high quality outcomes.
- Work with internal and external subject matter experts, taking responsibility for sometimes complex and highly sensitive matters with strategic or operational significance as required by the Commissioner.
- Act as a key point of liaison and establish and maintain strong relationships with both internal and external stakeholders.
- Prepare offices for meetings, including printing and room set-up as required.
- Act as secretariat when required.
- Maintain a high level of discretion
- Section 22 of the Public Service Act 1999 requires that APS employees must be Australian citizens.
- There are restrictions on employment of people who have, within the previous 12 months, accepted a redundancy benefit from an APS agency or a non-APS Commonwealth employer.
- For the duration of your employment with the OAIC you will be required to obtain and maintain an Australian Government security clearance at the Negative Vetting Level 1 background.
How to apply
- Please complete the application form found at the end of the job pack (from the Join our team | OAIC) as part of your submission.
- Please provide a statement of claim of up to 2 A4 pages, addressing your interest, motivation and fit for the role. Your statement should include the use of practical and professional examples as relevant to the role and the job specific capabilities, skills and experience outlined above.
- Your application form, CV and statement of claim should be collated as one document (where possible) and sent in a single email to: ****@oaic.gov.au. Please ensure your email includes your full name in the email subject field, along with the job reference number found on the front page of this pack
More information about the application process visit:
https://www.oaic.gov.au/about-us/join-our-team/ or email ****@oaic.gov.au.
The Office of the Australian Information Commissioner (OAIC) is an independent agency within the Attorney-General’s portfolio. Our primary functions are privacy, freedom of information and government information policy. Our responsibilities include conducting investigations, reviewing decisions, handling complaints, and providing guidance and advice.