Business Manager / Executive Assistant

Description:

About the Department
The department provides a wide range of learning and development support and services.
The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.
About the Division
Early Learning Operations and Monitoring (ELOM) Division leads core funding, policy, operational and contract management and financial monitoring functions for funded Three- and Four-Year-Old kindergarten programs in Victoria. ELOM also leads a number of targeted programs and provider supports to help ensure viable, well managed services that are accessible to all children.
About the Role
The Business Manager / Executive Assistant provides executive level support and coordination to the Executive Director of the Early Learning Operations and Monitoring Division. This role also supports broader Divisional administration in partnership with the senior leadership teams.
The role performs a range of project and administrative functions that require a high level of initiative, professional judgement and the ability to proactively manage the needs of the Executive Office. The functions include management of executive emails, calendars and meeting invites; managing briefings and correspondence including tracking as per Departmental policies and processes; monitoring and delegation of critical / urgent tasks; supporting HR processes and maintaining Divisional HR records; and financial support including management of office services, purchasing and payment of invoices.
Attributes
Key attributes required for the role include flexibility and adaptability, collaboration, problem solving and clear communication.
Desirable Qualifications and Experience
Experience in working in a public sector environment and knowledge of the Victorian early childhood education sector are desirable, along with administrative and finance skills.
Further Information
For more details regarding this position please see attached position description for the capabilities to address in application.
The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page
Applicants requiring adjustments can contact the nominated contact person.
Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.
For further information pertaining to the role, please contact Mathew Lundgren, Executive Director of Early Learning Operations and Monitoring, on 0438 431 299 or at Mathew.lundgren@education.vic.gov.au.
Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.
Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.
Applications close 11:59pm on 30 April 2025