Forms Officer

Description:

Term full-time vacancy up to 12 months.

Your new company

South Australia Police (SAPOL) provides a diverse range of services to the community. These services are aimed at producing a safe and peaceful environment by the minimisation of crime and disorder. It is a large complex organisation which, because of the nature of its operations, is constantly subject to public scrutiny and accountability. It provides services to a range of different locations (over 100) spread across the State on a 24 hour a day basis.

SAPOL’s vision is to provide a visible, responsive police service for all South Australians. All SAPOL employees are guided by Our Values of Service, Integrity, Courage, Leadership, Collaboration and Respect. SAPOL is an organisation with a proud history and an exciting vision for the future.

The Information Systems and Technology (IS&T) Service supports the frontline policing and corporate operations of SAPOL through the provision of ICT infrastructure and communication platforms, operational software applications, and support services. The Service is responsible for driving the ongoing evolution of ICT capability across SAPOL, through the delivery of high-quality ICT change programs. The Service is structured across four core pillars: Strategy, Innovation and Engagement; Program Delivery; Operational Services; and Security and Assurance. The Service extends from traditional ICT services to encompass a specialist radio and technology capability, including laser and radar calibration services.

Your new role

Program Delivery oversees the successful delivery of business outcomes from a large portfolio of projects, managing quality, risk, and budget. SAPOL's portfolio, including core infrastructure, business systems, and digital transformation, is divided into three sub-portfolios. The Forms Officer, reporting to the Project Manager, Digital Innovation, and working closely with the Information Services Branch, Records Management Unit (RMU), is responsible for coordinating the design, implementation, and management of printed and electronic forms, ensuring compliance with legislative and system requirements, and providing support to project teams and business areas.

The Forms Officer is accountable to the Project Manager, Digital Innovation under the Director, Mobility Transformation Portfolio and must work under limited direction and exercise administrative responsibility for forms management within SAPOL. In collaboration with the RMU, the Forms Officer is responsible for the outcomes of a range of functions within SAPOL including responsibility for coordinating design, implementation, amendment and management of printed electronic forms; managing content of official SAPOL forms; providing high level advice, practical assistance and technical support to project teams and business areas; and ensuring forms comply with legislative and system requirements as well as SAPOL General Orders.

What you’ll need to succeed

• Demonstrated proficiency using applications within the M365 Suite and the Adobe Creative Suite (or similar software)
• Demonstrated experience in the production, editing, amendment and maintenance of forms (or similar) and corporate documents.
• Demonstrated investigative and research skills coupled with the ability to provide associated clear and concise reports with in-depth evaluation.
• Ability to understand and interpret overarching legislation and guidelines, such as internal policies and State Government branding Guidelines.
• Ability to work efficiently and effectively under pressure with high volumes of work across cross functional project teams and meet deadlines including legislative change cut off dates.
• Demonstrates attention to detail, critical evaluation and applies learning from previous experience to ensure materials are clear, accurate and consistently presented.
• Ability to manage multifaceted issues whilst operating independently and exercise judgement where procedures are not clearly defined.
• Ability to effectively communicate verbally and in writing effectively, with internal and external stakeholders and explain technical forms and corporate document related concepts to a wide range of client groups.

Special Conditions

• The incumbent must hold a current Australian work eligibility status and will be subject to a criminal history check.
• The incumbent may be assigned to other duties at this remuneration level or equivalent.
• Some out of hours work and intra/interstate travel may be required.
• The incumbent is required to participate in SAPOL’s iEngage program.

Salary
ASO4 - $76,561 - $80,256 per annum.

Special Conditions please refer to the attached Position Information Document.

Benefits
This is a great opportunity to join a large SA Government department that is going through a transformational change period and investing in ICT as a driver of business excellence.

What you need to do now
If you have the necessary experience as a Forms Officer then please apply via the link below with your CV, cover letter and response to the selection criteria (please request a copy of the PID) or contact John Brake on john.brake@hays.com.au

Application Instructions

All applications must be submitted online. Applicants must submit a covering letter (two pages) addressing the essential minimum requirements of the role outlined in the Position Information Document, a current resume and the contact information of three referees including your current line manager. Applicants external to SAPOL must complete an RF2099 Pre-Employment Declaration Form and submit this with their application.

South Australia Police is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion.

Aboriginal and Torres Strait Islander People and people with disability are strongly encouraged to apply.

The South Australian public sector supports flexible ways of working including part-time working arrangements wherever reasonably possible. The sector is diverse and desires to increase in diversity and to create opportunities for more South Australians.

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace. If you have any support or access requirements, we encourage you to advise us at the time of application.

Flexibility Statement
The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.