Description:
Your role at St John of God Murdoch
You will provide comprehensive and collaborative administrative services and support to the OHS and HR Departments.
The Position
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Provide administrative support to caregivers under the guidance and direction of the OHS Manager/HR Manager.
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Provide general administration support for the department including use of generic office equipment such as photocopying, faxing, maintaining stationary and hospitality supplies, and maintaining filing systems.
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Manage communications including telephone, mail and emails. Prepare draft responses on request as required.
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Coordinate meetings for department caregivers as required.
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Provide secretarial support to department meetings and ensure typing and distribution of minutes, correspondence and memos is completed in an accurate and timely manner.
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Assist with the coordination of including, but not limited to:
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Data entry into OHS systems such as Riskman, Solve & Infosafe.
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Management of referrals for EIP treatment, fitness for work assessments and RTW planning.
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Assist with key risk audits, health surveillance support and compliance monitoring.
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Maintain HSR register as per legislative requirements and assist in facilitating election process for new HSRs.
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Works with Managers in providing advice and assistance in caregiver performance improvement plans
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Liaises with HR Service team to provide support with required transactional activities and specialist advice for caregivers and Managers.
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Assist with the processing of financial invoices in a timely manner.
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Respond in a timely and appropriate manner to all enquiries.
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Ensure relevant reporting data is reported and maintained in a timely and accurate manner.
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Ensure regular reports are produced as required and one off reports as negotiated.
Previous experience in administrative assistant roles including advanced work processing skills with expertise in and knowledge of a range of MS Office packages and data reporting systems is essential to the role. You will have well developed written and verbal communication and customer service skills with the ability to work effectively with a range of stakeholders.
To succeed you will have excellent office system organisation skills with the ability to work independently and prioritise workload to achieve effective and efficient administrative services. You will also have the ability to work within and contribute to a cohesive team environment.
Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.
We can offer you
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Salary: $66,608 to $71,901 per annum, plus 11.5% superannuation
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Fixed term full time position, working 76 hours per fortnight up to 12 months
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Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
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Novated leasing
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work related expenses
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self-education and
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additional superannuation
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A healthy work-life balance through flexible work options, additional purchased leave & well-being programs
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Employee discount on St John of God Hospital & Medical Services and Private Health Insurance
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Employee support through our dedicated free Employee Assistance Program (EAP)
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Innovative Professional Development opportunities
All applicants are asked to submit a covering letter (of no more than two (2) pages) demonstrating how you meet the above position requirements.
For enquiries contact Kirsten Symonds, Senior HR Business Partner, on (08) 9428 8612.
Applications will be reviewed throughout the advertising period and interviews conducted regularly. Apply today!
Applications Close:15/05/2025
At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.
Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.
Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.