Executive Assistant (Multiple Positions)

Description:

• Do you want to work at an agency where each day reveals new opportunities to work on some of the biggest issues facing consumers and businesses and have opportunities to pursue new and exciting pathways?
• Do you want to work at a place where smart and dedicated people from all walks of life collaborate to work on meaningful matters?
• Do you want to play a pivotal role in supporting the executive leadership and driving organisational success at the Australian Energy Regulator?

Then this is the place for you! At the AER, we work to make energy consumers better off, now and in the future. We focus on ensuring a secure, reliable and affordable energy future for Australia as it transitions to net zero emissions. Our high performing culture is built on a foundation of care, support and inclusion. It's why we're driven by connection and collaboration, sharing our skills, knowledge and support with each other freely and frequently. It's why we prioritise the wellbeing of our people and empower them to work autonomously, flexibly and courageously. We believe the best version of you is the one that's true to who you are - and that's the you we want working alongside us.
We value flexibility, these roles can be performed at any of the AER offices located in Brisbane, Melbourne, or Sydney and are available on a full-time, part-time or job-share basis.
Applicants from diverse backgrounds including First Nations peoples, people with disability and those from different cultural backgrounds are encouraged to apply.
The key duties of the position include
What you will do as an Executive Assistant
Executive Assistants are critical roles within the AER, supporting Board members and/or senior executives in their work to make energy consumers better off, now and in the future. We are looking for multiple strategic, proactive and collaborative Executive Assistants to join our team.
Working under limited guidance, Executive Assistants in the AER:

• Provide high level executive support to senior executives and Board members, including inbox management and diary management, with discretion, attention to detail and strong communication skills
• Proactively assess and prioritise a high volume of incoming papers, emails and telephone enquiries and take appropriate follow up action
• Provide secretariat support for meetings, including preparing agendas and minutes, liaising with staff across the business to collate papers, managing invitations and RSVP's, arranging meeting rooms, video conference bookings and catering
• Provide supervision and line management to an APS4 Administrative Assistant.

About you
In order to succeed in the role, you will have:

• Experience in providing high level executive support to senior leaders, including inbox management and diary management, with discretion and attention to detail
• A collaborative attitude and strong communications skills, with the ability to maintain productive relationships with staff of all levels to support effective workflows
• The ability to proactively assess and prioritise multiple competing tasks, and a resilient, adaptive mindset.

To find out more about us and the role, please read the Candidate Kit.