Description:
About the business and the role
- Accounts Payable Officer - Permanent full-time position in a secure and growing Fleet Leasing company.
- Friendly team.
- Hybrid working conditions once fully trained.
- Training and support within the role.
- Staff benefits include Reward Gateway and access to an EAP.
Summit Fleet was established in Australia in 1997 and is fully owned by the Sumitomo Mitsui Auto Service Company Ltd.
Summit Fleet is a leading provider of fleet management and leasing and have offices located nationally with this position being in our Head Office at Rydalmere, NSW.
We are looking for an experienced, detail-oriented and efficient Accounts Payable Officer to join our finance team. As an Accounts Payable Officer, you will be responsible for processing and managing the company’s financial transactions related to fleet leasing operations.
Your role will be integral to managing day to day accounts payable tasks and ensuring timely payment of supplier invoices, as well as maintaining accurate records for auditing and reporting purposes. Also resolve billing discrepancies or disputes through vendor intercompany communication.
Reporting to the National Manager Credit & Finance you will have a flexible approach, strong time management and organisational skills with a high attention to detail.
Job tasks and responsibilities
It is a requirement of this position that you are able to support the Finance teams and duties include but are not limited to the following:
- Process and verify all incoming invoices from vendors, suppliers, and contractors related to fleet leasing services, ensuring accuracy and compliance with company policies.
- Manage the approval and payment cycle for accounts payable, ensuring all payments are made within the agreed terms. Prepare and submit payment runs, ensuring the timely settlement of invoices.
- Reconcile accounts payable ledger with internal records to ensure accuracy.
- Maintain an up-to-date record of all payable transactions and monitor aged creditors.
- Prepare and submit payment runs, ensuring the timely settlement of invoices.
- Communicate with vendors to resolve any billing discrepancies or disputes.
- Assist in the preparation of financial reports by providing necessary data for month-end, quarter-end, and year-end close processes.
- Ensure compliance with company policies, tax laws, and regulatory requirements related to fleet leasing transactions.
- Responsible for supplier set up, maintain accurate and up-to-date vendor details, supplier agreements, including payment terms and contact information.
- Collaborate with the fleet maintenance and operations teams to ensure alignment between invoices and financial records.
- Assist with audits and support internal and external auditors during review processes.
- Any other duties as required by the National Manager Credit & Finance.
Training and support will be provided within the role.
Skills and experience
The successful candidate will be a detail orientated person with problem solving skills. You are able to work unsupervised and be capable of handling multiple tasks with the initiative to ensure consistent follow up when necessary.
The following skills and experience are required:
- Degree in Accounting, Finance, or related field - not necessary but preferred.
- Proven experience in accounts payable or a similar role, preferably within the fleet leasing or automotive sector.
- Strong knowledge of accounting principles and practices.
- Experience with accounting software.
- Excellent attention to detail and strong organizational skills.
- Ability to handle multiple tasks and prioritize effectively.
- Strong communication skills to interact with vendors, suppliers, and internal stakeholders.
- High level of integrity and confidentiality in handling sensitive financial information.
- Familiarity with fleet leasing operations and associated financial transactions is a plus.
- Miles software knowledge - desirable.
- Intermediate Microsoft suite knowledge.
Desirable Attributes:
- Analytical mindset with a problem-solving ability.
- Proactive and able to work independently.
- Team-oriented with a collaborative approach to problem-solving.
If this sounds like the type of role you are looking for, please apply and if suitable you will be contacted for a confidential chat.
You must be an Australian Resident.
NO RECRUITMENT AGENCIES PLEASE