Description:
- Ongoing & Non-ongoing for an initial period of up to 12 months, Flexible working arrangements will be considered
- Darwin, NT; Katherine, NT
- Location: Darwin, NT; Katherine, NT
- Application Closing Date: 19-Mar-2025
Classification
APS Level 4 ($80,505 - $86,097)
Employment Type
Ongoing & Non-ongoing (for an initial period of up to 12 months)
This role is being advertised as both ongoing and non-ongoing, with the employment type to be determined in negotiation with the preferred candidate and the NIAA delegate.
Where a non-ongoing specified term is offered, this would be for an initial period of up to 12 months, with possibility of extension up to a maximum period of two years.
A non-ongoing offer may result in conversion to an ongoing offer of employment however this must occur within 18 months from the opening date of this advertisement.
Flexible Work
Flexible working arrangements will be considered
The Opportunity
The Central Group within the National Indigenous Australians Agency has exciting opportunities for Executive Assistant roles in Darwin and Katherine. As an Executive Assistant you will provide comprehensive executive and administrative support to Senior Executives.
Key duties and responsibilities include, but are not limited to:
- Deliver executive support including managing the diary and meeting arrangements of the Senior Executive Service officer.
- Coordinate meetings including drafting agendas, collation of papers, venue bookings and catering.
- Prepare briefing packs, reports and papers for committees.
- Build and sustain relationships in order to work collaboratively within the work area and other areas of the NIAA.
- Liaise with stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries.
- Assist with finance activities, including procurement, credit card reconciliation and compliance reporting
- Apply sound judgment in providing executive and administrative assistance to Senior Executives.
- Solve problems that may be challenging yet broadly similar to previous situations and research solutions.
- Arrange, coordinate and reconcile all aspects of domestic travel in line with relevant policies.
- Maintain records management systems in line with NIAA policies and procedures.
Our ideal candidates will have:
- demonstrated professionalism, tact, discretion and confidentiality
- well-developed interpersonal, oral, and written communication skills, and the ability to communicate effectively at all levels including with the senior executives
- well-developed organisational and time management skills, including the ability to manage a high volume of appointments, meetings and emails
- the ability to work flexibly in a changing environment and prioritise effectively
- the capacity to take initiative and work with limited direction within set parameters
- the ability to liaise confidently with a range of internal and external stakeholders
- a positive attitude and commitment to continuous improvement, process efficiency, attention to detail and quality assurance
- a proven ability to develop, maintain, apply, and provide advice on procedures for administrative processes such as procurement, credit card management, travel arrangements and records management
- a proven ability to effectively collaborate and interact with individuals from diverse cultural backgrounds, fostering teamwork and achieving outcomes through adept problem-solving and influential skills.
This position is Identified which signifies that the role has strong involvement in matters relating to Aboriginal and Torres Strait Islander peoples.
This position is required to liaise with Aboriginal and Torres Strait Islander peoples, communities and service providers. You will require cultural competency, including:
- understanding of the matters impacting Aboriginal and/or Torres Strait Islander peoples.
- demonstrated ability to communicate sensitively and effectively with Aboriginal and/or Torres Strait Islander peoples.
- demonstrated capability and commitment to continue to develop cultural competency.
To be eligible for this position you must be an Australian Citizen.
The successful candidate will be required to be assessed through our pre-employment screening checks, such as an Australian Criminal History Check.
Security Clearance Required
Baseline Vetting (Protected)
Contact Officer
Tabitha Newman on 0461 284 *** or **************@niaa.gov.au
Please Note – This is an unclassified web-based recruitment system so your application must not contain any classified or sensitive information. This includes in your one-page pitch and resume.