Project Officer

Description:

• Chief Operating Officer Portfolio

• Full-time, fixed-term position until 29/05/2026

• Base salary will be in the range $80,523- $89,505 + 17% Superannuation (HEW Level 5)

• Based at our Toowong Campus

Are you a highly organised and proactive professional looking to play a key role in a dynamic, high-impact program? The Project Officer position offers an exciting opportunity to contribute to the success of the MyTime@UQ Program, supporting its leadership team and driving project coordination, administration, and communication efforts.

In this role, you will be at the heart of the program’s operations, ensuring seamless project execution by managing schedules, tracking deliverables, coordinating stakeholder engagement, and maintaining critical project documentation. Your ability to juggle multiple priorities, anticipate project needs, and provide exceptional administrative support will be instrumental in delivering program outcomes.

If you thrive in fast-paced environments, enjoy collaborating with diverse stakeholders, and have a passion for delivering efficient project support, we encourage you to apply and be part of this impactful initiative at UQ.

Key responsibilities will include :

• Provide high-level administrative and project support to ensure smooth program operations, including scheduling meetings, tracking deliverables, and maintaining project documentation.

• Coordinate stakeholder meetings, prepare presentation materials, take minutes, and follow up on actions to facilitate effective communication and collaboration.

• Actively manage project registers, including tracking issues, risks, and change requests, while ensuring adherence to deadlines and approvals.

• Support procurement activities by sourcing materials and services, raising purchase orders, and maintaining vendor and contractor records.

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

• 17% superannuation contributions

• 17.5% annual leave loading

• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• UQ Study for Staff

• Affordable parking (from just $5.75 a day)

• Salary packaging options

• A degree with relevant experience as a Project Officer or in a similar role.

• Proven ability to provide administrative and project support in a fast-paced environment.

• Strong organisational skills, attention to detail, and ability to manage competing priorities.

• High-level communication and interpersonal skills to engage effectively with stakeholders.

• Proficiency in SharePoint, MS Teams, and MS Project, with the ability to manage project documentation and systems.

• Experience in project management within a tertiary or research institution is highly valued.

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.

Work Rights:

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.

For more information about this opportunity, please contact Mr Shane Pitman | Director, HR Transformation at shane.pitman@uq.edu.au. For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.

All applicants must upload the following documents in order for your application to be considered:

• Cover letter summarising how your background aligns to the ‘About You’ section

• Resume

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to talent@uq.edu.au for accessibility support or adjustments.

Applications close Thursday 27/03/2025 at 11.00pm AEST (R-49756).