Administration And Operations Coordinator

Description:

• Administration Position in the building and construction industry
• Be the hub of administration for the business owner
• Part Time position with flexible hours over 5 days for up to 25 hours per week
• Pay award level offered in line with demonstrated experience

Essentials

• Experience working face to face with company trades people in a busy environment
• Have an empathic and caring phone manner with outstanding customer service
• Able to allocate correct staff resources in a coordinated fashion to maximise labour assets in online calendar system
• Basic bookkeeping skills with a detailed understanding of Xero platform required
• Basic working knowledge of Word and Excel
• Have a working understanding of GST transactions and be able to coordinate with the company accountant for EOFY taxation lodgements
• Have above average typing and data entry speeds for accurate and swift document processing
• Be able to interpret technical terminology on trade job sheets and transpose into meaningful invoices to be sent to clients
• Be able to price invoices as per policies and procedures
• Input supplier invoices and correctly code
• Prepare end of month suppliers batch payments to be handed off for bank processing by owner
• Reconcile bank account and credit cards with effective document handling and filing structures of the current well-established system
• Be able to prepare monthly IAS and quarterly BAS for lodgement and payment processing by the owner

Desirables

• Background experience in the Air Conditioning or Electrical Trades
• To have a great aptitude and persistence to follow up unpaid invoices
• Be able to apply 2 modern awards for the processing of pays for up to 6 staff and advise the owner on their payroll responsibilities
• Have knowledge and aptitude to prepare quarterly superannuation processing
• Have the skills for onboarding new employees
• Have knowledge of the TPAR system and annual lodgements
• Able to place orders and accept deliveries for stock products
• Prepare cash bank deposit and online EFTPOS transactions
• Work closely with sales staff for coordination and follow up on sales leads from customer phone calls and service call activities

It is up to you to take policies and procedures that are currently working and modify them to make this job your own. Be the gatekeeper on behalf of the owner to maintain quality information flow, processing and follow up between field trade staff and the business clients.

Please provide your CV , training, qualifications and a concise reply addressing the above points.