Description:
Department Liaison Assistant (DLA)
- Salary: $79,122 - $96,0873 – Effective from 1 May 2025 (Plus Superannuation)
- Fixed term role to 30 June 2026
- Usual hours of work: Full time (flexibility may be available)
- Usual work location: 121 Exhibition Street, Melbourne VIC 3000 (flexibility may be available)
This is a prioritised position for people with disability in accordance with the Special Measures provision of the Equal Opportunity Act 2010 (Vic). People with disability are strongly encouraged to apply and will be given priority consideration for this role.
The Role
As a Department Liaison Assistant (DLA), you will provide support to Minister's Office (MO) in their liaison with the department by managing the flow of information, advice and documents. DLAs are the interface between the Department of Jobs, Skills, Industry and Regions (DJSIR) and the MO and will gain an insight into the development of public policy at the most senior levels.
Key accountabilities include :
- Accurate use of systems and processes for briefing and other product flows, general communication, record keeping and other support between DJSIR and the Minister's office.
- Active monitoring of correspondence received by the Minister's office and appropriate facilitation of responses via the department or referral to other Ministerial officers.
- Facilitating requests between different Ministerial Offices, such as requests for Letters of Support for programs funded by DJSIR.
- Supporting the Department Liaison Officer (DLO) to seek timely and practical advice and information about departmental liaison matters, including proactively identifying matters requiring attention and assisting with the management and resolution of both general and specific issues, and to undertake quality assurance on a range of documents, at the direction of the DLO.
The Team
The position of Department Liaison Assistant will work across the Sport and Recreation Victoria (SRV) branch, which sits within the Sport and Experience Economy (SEE) group.
Sport and Experience Economy (SEE) group is comprised of Sport and Recreation Victoria (SRV), Tourism and Events (T&E) and Outdoor Recreation (OR).
Sport and Recreation Victoria (SRV), within the Department of Jobs, Skills, Industry and Regions (DJSIR), manages several investment programs that seek to increase participation in community sport and recreation by maximising the delivery of outcomes most aligned to Victorian Government objectives and those within Active Victoria.
About You
To be successful in this role you will have the following skills and experience:
- Communication and Stakeholder Engagement : An ability to communicate, liaise and negotiate appropriately with a range of internal and external stakeholders, ensuring tasks are completed in line with agreed expectations; establishes and maintains relationships with people at all levels.
- Effective Planning, Organising and Time Management Skills : Identifies processes, tasks and resources required to achieve a goal; prioritises activities and operates accordingly, reviewing and adjusting as required; develops and implements systems and procedures to guide work and track progress; recognises barriers and finds effective ways to deal with them.
- Problem Solving : Seeks all relevant information for problem solving; investigates and probes for the facts; liaises with stakeholders; analyses issues from different perspectives and draws sound inferences from information available; identifies and proposes workable solutions to problems.
- Teamwork : Cooperates and works well with others in pursuit of team goals, collaborates and shares information, shows consideration, concern and respect for others' feelings and ideas, accommodates and works well with the different working styles of others, encourages resolution of conflict within the group.
Further Information
For a confidential discussion, please contact Susie Thomson, Acting Manager - Portfolio Services and Information Management via email susie.thomson@sport.vic.gov.au
The department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards .
Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department. For further information on the position, please refer to the attached position description.
Please note: We are accredited as a Disability Confident Recruitment (DCR) organisation and committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Recruitment Team on 0472875685, or via email at recruitment@ecodev.vic.gov.au with the position number in the subject line. For additional contact details for our team please review the attached Position Description, located under Job Attachments in the right hand menu.
How to Apply
Please click the ‘Apply Now' button. As part of the application process, you will need to provide a copy of your resume and respond to the key selection criteria outlined in the position description.
Applications close at 23:59pm on Tuesday, 6 May 2025.