Description:
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Office of the Vice President (Advancement and Community Engagement)
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Full-time, permanent position
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Base salary will be in the range $91,658 - $ 98,330 + 17% Superannuation (HEW Level 6)
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Based at the picturesque St Lucia Campus
About This Opportunity
We are looking for a proactive and detail-oriented Senior Events Officer to join our UQ Events team within the Advancement and Community Engagement portfolio. In this role, you will play a key part in planning and delivering high-profile events that enhance the University’s reputation and community engagement. These events include Vice-Chancellor hosted functions, building openings, award ceremonies, alumni and donor engagements, UQ staff events and graduation celebrations.
You will support an ambitious annual events and engagement program, ensuring a strategic and impactful approach to fostering strong connections with our community.
Reporting to the Principal Events Officer and working under the leadership of the Senior Manager, Community Engagement and Events, you will contribute to a diverse range of UQ events and engagement initiatives.
Key responsibilities will include, but are not limited to:
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Provide expert event management support, advice and documentation to the Office of the Vice-Chancellor, senior leadership, and UQ staff for key university events.
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Develop and manage stakeholder relationships, working closely with external suppliers and internal university clients.
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Plan, coordinate, and execute major events, including centre launches, award ceremonies, and high-profile receptions, ensuring seamless delivery and adherence to standards of operating and protocols.
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Oversee event logistics and compliance, including budgeting, supplier negotiations, risk assessments, and sustainable event practices. Manage event data, reporting, and evaluation, ensuring CRM updates, compliance with privacy policies, and post-event analysis for continuous improvement.
About UQ
As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
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Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave
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17% superannuation contributions
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17.5% annual leave loading
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Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave
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Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
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UQ Study for Staff
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On campus childcare options
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Affordable parking (from just $5.75 a day)
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Salary packaging options
About Advancement and Community Engagement
Throughout its history, The University of Queensland has benefited from the support of its alumni and community through engagement, volunteering and gifts. We are committed to positioning UQ as a worthy destination for philanthropy, ensuring future generations have access to educational opportunity and that we continue to deliver world leading research and innovation. To learn more about philanthropy at UQ visit https://alumni.uq.edu.au/giving/. To learn more about Advancement’s alumni engagement activities, visit https://alumni.uq.edu.au/.
About You
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A degree in event management or marketing/public relations or a related area plus substantial experience in event management OR an equivalent combination of training/education and experience is required.
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Demonstrated experience producing accurate, comprehensive documentation and briefings, detailed event plans, risk assessments, and post-event reports. Experience managing protocol requirements for Senior Executives and Government representatives would be highly regarded.
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Demonstrated experience in managing multiple projects and events and prioritise work requirements.
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Ability to work collaboratively with varied internal and external stakeholders, including senior executive staff. Working independently at times and with guidance as required.
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Strong administration skills, including excellent attention to accuracy and detail, and a commitment to innovation and continuous improvement.
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Proficient in the use of Microsoft Office suite. Strong preference for experience with software such as EventsAir, Wrike, Raiser's Edge, and/or SalesForce.
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Flexibility to work outside normal work hours and a current Queensland driver's licence.
The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check.
You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.
Questions?
For more information about this opportunity, please contact Cathy James, Senior Manager, Community and Events via cathy.james@uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.
Want to Apply?
All applicants must upload the following documents in order for your application to be considered:
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Cover letter summarising how your background aligns to the ‘About You’ section
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Resume
Other Information
UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to talent@uq.edu.au for accessibility support or adjustments.
Applications close Monday 31 March 2025 at 11.00pm AEST (R-48720). Please note that interviews have been tentatively scheduled for Friday, 4 April 2025.