Description:
About the CompanyArkadia Talent is searching for a highly motivated, organised, and detail-oriented Executive Assistant to support senior executives at one of Sydney’s premier insurance firms. This role is perfect for a proactive professional who thrives in a fast-paced environment, excels in multitasking, and enjoys being the driving force behind seamless executive operations.
As the right-hand support to senior leadership, you will play a crucial role in managing high-level administrative tasks, coordinating complex schedules, and ensuring business operations run smoothly. If you have a keen eye for detail, outstanding communication skills, and the ability to anticipate needs before they arise, we’d love to hear from you!
About the Role
As a Executive Assistant, you will play a pivotal role in managing daily operations, coordinating schedules, and facilitating high-level business initiatives. You will be the right-hand person to three executives, enabling them to focus on strategic growth and business building while you handle essential administrative and operational tasks. If you thrive in a fast-moving environment requiring sharp thinking and pro-active support, this will be an exciting opportunity.
Your key responsibilities will include:
- Diary & Meeting Management – Organising complex schedules, coordinating meetings across time zones, and managing logistics.
- Document & Presentation Preparation – Creating high-quality reports, presentations, and documents for key stakeholders.
- Travel Coordination – Arranging domestic and international travel, including visa applications and itineraries.
- Expense Management – Processing and reconciling expense reimbursements in a timely manner.
- Event Coordination – Planning meetings, conferences, and team events, including catering and logistics.
- Stakeholder Engagement – Acting as a key point of contact, fostering strong relationships with internal and external stakeholders.
- Ad-hoc Support – Assisting with various administrative tasks and collaborating on team-building initiatives.
To thrive in this role, you’ll be a proactive and highly organised professional with a keen eye for detail. You’ll have a natural ability to anticipate needs, prioritise tasks, and manage multiple deadlines in a fast-paced environment.
Essential Skills & Experience:
- Minimum 6 years’ experience in a executiv/personal assistant role.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and the ability to create professional documents, reports, and presentations.
- Ability to build and maintain strong relationships with stakeholders.
- A positive, can-do attitude with a proactive approach to problem-solving.
- Highly organised, detail-oriented, and proactive with a problem-solving mindset.
- Strong communication and interpersonal skills to liaise with C-suite executives, industry leaders and entrepreneurs.
- Comfortable working in a fast-paced and sometimes ambiguous environment.
- Work alongside senior executives in a dynamic and influential role.
- Opportunity to be part of an innovative and growing organisation.
- Exposure to a global network of industry leaders.
- A supportive team environment.
- Competitive salary package with bonus.
If you are a motivated and tech-savvy Executive Assistant looking to take the next step in your career, we would love to hear from you!
23 Mar 2025;
from:
uworkin.com